Title: Bilingual (Japanese/English) Executive Assistant
Our client, a well-known Japanese multinational engineering and electronics company is seeking an EA to support the Chairman of the Americas. His current EA is going to be on maternity leave; therefore this is a temporary role (approx. 5 months). The EA needs to be a native Japanese speakers, as both the Chairman and person below him will only speak in Japanese.
- The office is located in Midtown area of New York City and the hours are 8:30am – 5:30pm.
- Anticipated start date: March 3rd 2014
- Salary: $27 – $32 per hour depending on experience (negotiable upon experience)
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Include but not limited to:
Receive and handle highly confidential communications
Prepare high level internal & external correspondence in both English and Japanese; translate documents
Provide accounting support: prepare expense reports, process invoices and reimbursements on SAP system, and track payments.
Prepare documents using Microsoft Word, prepare presentations using PowerPoint, create and update spreadsheets using Excel
Coordinate scheduling for Chairman, including travel plans, customer visiting, etc.
Coordinate visitors, including arranging travel and accommodations as needed
Coordinate dinners, outings, and other corporate events as needed
Prepare luncheon and serve drinks as requested
Maintain calendar in Outlook
Manage phones and mail, prepare FedEx, and maintain office supplies, file documents and other administrative duties as needed.
Fluent in both Japanese and English language (both oral & written), having complete familiarity with Japanese culture
Must have minimum 5 years related experience as bi-lingual Administrative Assistant
Excellent work ethics: detail-oriented, punctual, team player, flexible to adjust for various working situations, Superior interpersonal and communication skills
Must be flexible; ability to wear many different hats
Skilled in use of business software (Microsoft Word, Excel, PowerPoint, Access and Outlook for Windows, and Japanese word processing)
SAP is a plus, not required
Ability to work overtime as requested.
Adecco provides one of the most comprehensive benefits package in the industry to contract workers. Benefits are available to you as a contractor after one week of employment.
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