Accounting Clerk

JOB RELATIONSHIPS:
Reports to: Accounting Manager

PRIMARY PURPOSE
Responsible for timely, efficient payment of vendor invoices and/or vendor accounts; maintains accurate computerized record of payables and customer accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintains credit worthiness of Company by ensuring all vendors and/or suppliers accounts are paid in a timely manner in accordance with terms set with the vendors.
Processes invoices for payment; date stamps invoices received and prepares for payment.
Matches invoices and purchase orders, circulates exceptions to the appropriate personnel for approval and clarification and codes and keys into accounting software.
Reviews shipping reports on computer and inputs appropriate shipping and handling costs.
Check runs and distribution: processes payments and distributes accordingly.
Prints invoices from prior day's shipped orders and prepares for mailing.
Prepares accruals for accounts payable at month end.
Corresponds with vendors regarding account balances and payment schedules.
Files receivers/packing slips by vendor for later matching.
Answers telephones, conveys messages and runs errands, photocopies documents, send faxes as requested.
Backs up other clerical and accounting staff, which may include accounts receivable and payroll processing.
Administers and reconciles petty cash and Company credit card requests.
Comply with all Fluidyne Fluid Power Employee Conduct and Work Rules; comply with all policies contained in the Employee Handbook.


QUALITY AND ENVIRONMENTAL CORE RESPONSIBILTIES AND AUTHORITY

General ISO awareness, communication and emergency preparedness.
Familiarity with company Quality and Environmental policies.
Participation in preventative actions where appropriate.
Support company continuous improvement activities.


SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

JOB REQUIREMENTS

High school diploma or GED required; two to three years of accounts payable experience, focusing on customer/vendor accounts and/or services preferred using computer based software.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
Ability to read and understand documents, to write routine correspondence, ability to communicate with customers/vendors in a pleasing yet firm manner.
Ability to apply common sense understanding to carry out instructions furnished in written or oral form.
Ability to utilize office equipment such as calculator, copier, fax machine, printer. Ability to use computer with knowledge of spreadsheet, data processing and accounting software.


Ability to function in a team based environment.
Strong attention to detail.
Good problem solving skills.
Knowledge of all Microsoft office applications
Must possess excellent verbal and written communication skills.


Self motivated with ability to work under minimal supervision.


CERTIFICATES, LICENSES, REGISTRATIONS

None




PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision.

WORK ENVIRONMENT
The work environment characteristics described herein are representative of those employees encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work area is usually quiet.

JOB RELATIONSHIPS:
Reports to: Accounting Manager

PRIMARY PURPOSE
Responsible for timely, efficient collection of accounts receivable from customers; maintains accurate computerized record of receivables and customer accounts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Corresponds with customers via telephone, fax and email regarding collections, payment status and maintains files of correspondence.
Verifies credit applications and completes credit inquiries related to customers.
Monitors customer credit status. All new customers are placed on COD for first two shipments.
Prepares daily deposits and takes to bank.
Prints and updates monthly aged accounts receivable reports.
Reviews aged accounts receivable report and selects accounts requiring action and initiates action.
Maintains bad debt list.
Prints customer statements and duplicates invoices as needed.
Works with collection procedure and implements.
Assists with other general office duties such as: filing, organizing work area, clean and neat.
Comply with all Fluidyne Fluid Power Employee Conduct and Work Rules; comply with all policies contained in the Employee Handbook.


QUALITY AND ENVIRONMENTAL CORE RESPONSIBILTIES AND AUTHORITY

General ISO awareness, communication and emergency preparedness.
Familiarity with company Quality and Environmental policies.
Participation in preventative actions where appropriate.
Support company continuous improvement activities.


SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.

JOB REQUIREMENTS

High school diploma or GED required; two to three years of accounts receivable experience, focusing on customer collections using computer based software.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
Ability to read and understand documents, to write routine correspondence, ability to communicate with customers/vendors in a pleasing yet firm manner.
Ability to apply common sense understanding to carry out instructions furnished in written or oral form.
Ability to utilize office equipment such as calculator, copier, fax machine, printer. Ability to use computer with knowledge of spreadsheet, data processing and accounting software.


Ability to function in a team based environment.
Strong attention to detail.
Good problem solving skills.
Knowledge of all Microsoft office applications
Must possess excellent verbal and written communication skills.


Self motivated with ability to work under minimal supervision.


CERTIFICATES, LICENSES, REGISTRATIONS

None




PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk and hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision.

WORK ENVIRONMENT
The work environment characteristics described herein are representative of those employees encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work area is usually quiet.




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Reference number US_EN_2_027517_139079