Accounts Payable Clerk

Adecco is currently assisting a client in their search for a Accounts Payable Clerk role in Lewisville, TX
 
Apply now if you meet the qualifications listed below!
 
Duration: 6 months
Location: Lewisville, TX
Pay Rate: $21/ hour
 
 
Job Summary: 


This job is responsible for assisting in the financial operations of Mobile. Primary responsibilities will be data entry into QuickBooks, Great Plains, APnet, SMART, Oracle and coordinating the Accounts Payable process. As well as, completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Primary Job Accountabilities/Responsibilities
40% Accounts Payable Processing
o Print, separate and file vendors invoices by due date and system
o Properly match up invoices with receivers, packing slips and Purchase Orders for Great Plains, QuickBooks, SMART and Oracle
o Analyze and investigate each charge and ensure correctness
o Request approvals, i.e. freight charges
o Ensure signatures and dates are included in each document.
o Enter Vendor invoices into Great Plains, QuickBooks Oracle and SMART.
o Ensure Invoices are paid timely, prioritize them by due date and system used to be paid
o Enter credits, research each credit and define the right way to process it based on the inventory transactions
o Ensure all Invoices are accurately coded to GL Account, Project, Departments and Cost Centers
o Communicate with Vendors to Reconcile Accounts
o Communicate with other departments and find solutions to mismatches
o Pick up documents from different areas
o Coordinate the Accounts Payable Process going forward using Oracle
o Record payments and Wires in Great Plains, QuickBooks and Oracle
o Maintain and file all invoices and other applicable supporting documentation, i.e. purchase order, GP/QB receipt (evidence of goods), packing slip, UnitTracker ASN and backup emails related by payment date.
o Reconcile and code Pcard statements and provide receipts for Miami Corporate Disbursements.
o Correctly code and ensure all documentation is sent for ERAs submitted. (expense and credit card)
o Email Non-inventory invoices with a purchase order to EBS Accounts Payable, follow up with payment dates and communicate them to the vendors.
o Ensure all invoices are processed, posted and approved before system/month end close
o Research accounts payable invoice discrepancies and ensures appropriate resolution.
Issue Stop Payments when necessary
Answer vendor inquires.
Prepare analysis of vendor accounts, as requested

15% - Tracking and Reporting
o Create daily presentation and tracking sheets.
o Daily / Weekly Activity Reporting and updating files
o Request AR statements from the vendors and send it back with payment confirmations

5% - Create SOX documentation for disbursement policies

10% - Perform data entry for material transactions from Unit Tracker into QuickBooks

10% - Post batches: ensure correct GL accounts are used, verify inventory ownership and correct structure.

10% - Month end close accruals and create GLIMs for: services, inventory, labor, part consumption, etc.

10% - Other misc:
o Performs filing, scanning and coping.
o Submit Non-inventory service invoices through APnet and SMART and verify charges against contracts and/or agreements before submitting them for approval.
o Request contracts and/or agreements to other managers or vendors.
o Assist with month end margin report, expense trend report and GL journal entries.
o Reconcile prepaid account and other BS accounts as assigned
o Prepare closing files with details and backups of transactions not posted in the correct period
o Detail Transportation Cost Analysis
o Performs other duties as assigned
o Cross Trained to be a back up to Accounts Receivable Clerk
o Work with Leadership to set up Department Codes and define correct project to allocate expenses
o Prepare reports for Auditors on all A/P and Inventory items
o Assist in the Purchasing process by submitting Purchase Order requests in eReq and ReqLogic

Basic Qualifications:
o Understand and have demonstrated knowledge accounts payable
o 2 years AP experience
o 10key and Data entry skill set
o Analyzing Information and make decisions based on the information; Ability to communicate effectively to keep others updated and informed.
o Written and verbal communication skills and build relationships with external Vendors.
o Proficiency in Windows Office Suite

Preferred Background and Experience:
o AA / BA in Accounting and /or 2 years successful work experience in the AP field.
o Ability to organize and prioritize work
o Detail oriented with basic clerical skills
o Advanced Excel Skills

 
 
How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.
 
IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities, available at Adecco go to www.adeccousa.com.
 
If you have any questions surrounding the application process, please feel free to reach out to Julie Bruce at Julie.Bruce@adeccona.com 
 
The Adecco Group is a global leader in HR services.  Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world.  We offer employment opportunities at any stage in your professional career.  Contact us today to discuss available contract and direct hire positions.  Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.
 
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