Accounts Payable Specialist

Adecco is assisting a local Roanoke, VA company seeking a organized, detail-oriented Accounts Payable Clerk to join their well-established, growing company.

Position summary:

This position will assist the corporate office accounts payable staff with a wide range of duties. This position will report to the Shared Services Manager.

 

Essential Functions:

  • Match invoices to supporting documentation.  Assist with resolving discrepancies between the invoice and the backup.
  • Process incoming invoices through Concur Invoice and/or Vista ERP.
  • Code invoices using Field Purchase Orders and Purchase Order Contracts.  Verify quantities and pricing.  Enter invoices in Vista.
  • Prioritize invoices according to discount potential and payment terms.
  • Prepare credit applications for new vendors.
  • Set up and maintain vendors, using information from the W-9 to determine 1099 reporting requirements, and ensure payment method is correct (card, ACH, check).
  • Assist with the preparation of payments to subcontractors, including lien waivers.
  • Assist with onsite check runs and ePayment processing.  Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
  • Reconcile monthly statements from vendors; assist with researching and correcting discrepancies.
  • Assist with recordkeeping for trucking logs, utilities, rents/leases, etc.
  • Audit expense reports using company policies. Reconcile credit card statements.
  • Analyze card charges and invoices for use tax liability.
  • Assist with preparation of accruals.
  • Trace open payments (uncleared checks and virtual cards).
  • Assist with other projects as needed.

Required Qualifications/Education:

  • Diploma/GED, plus 3 years of experience. Associates degree in Accounting preferred
  • Advanced capability with Microsoft Excel
  • Must have strong math skills and attention to detail
  • Must have excellent verbal and written communication skills
  • Must exhibit strong problem-solving
  • Must be customer service oriented and protect confidential business information

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones and photocopiers/scanners.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear.  The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

Office days and hours are Monday through Friday, 8:00 a.m. to 5 p.m.

Position is temp to hire and starting immediately!
Adecco is a Equal Opportunity Employer

  • Apply with Adecco

Reference number US_EN_99_027070_1203086