Accounts Payable/SAP

  • Location
    Hollywood, Florida
  • Job type
    Contract/Temp to Hire
  • Salary
    $ 17 - $ 20 / Hour
  • Category
    Accounting & Finance - Accounts Payable

Purpose: upload, validate and file invoices in a timely manner to continue workflow with no interruptions. Maintain positive open channels of communication with vendors to ensure up to date accounts and answer any questions regarding payment of dispute of invoices.

Results Performance Measures
Upload: ensure that all invoices, whether emailed, mailed or faxed, is successfully uploaded into the system and gets properly processed into the validator. � Vendor feedback
� Timeliness
validate: ensure all invoices are validated in a timely manner and invoices go no more than 48 business hours in AP queue. � Vendor feedback
� Timeliness
Communication with Vendors: Develop and maintain positive channels of communication with vendors. Ensure all payment and invoice inquiries are answered in a timely fashion and vendors are aware of any disputes. � Timeliness
Month end close: assist in any ad hoc procedures to ensure timely month end close. � AP manager feedback
� Accounting feedback
Decisions This Role Makes Decisions This Role Participates In

N/a

n/a
Functional Competencies
� Pay vendors accurately based on the negotiated terms between the company and the vendor
� Knowledgeable of applicable accounting processes and procedures.
� Ability to perform high volume data entry.
� Communicate with both internal and external vendors on a daily basis both orally and in written form effectively.
� Analysis and timely determinations.
� Benchmark and innovate to ensure departmental efficiency.
� Must be advanced in Microsoft Office (Word, Excel, PowerPoint)
Behavioral Competencies

� Drive for Results: Enjoys working hard and relishes a challenge. Seizes more opportunities than others and can be counted on to successfully meet and exceed goals. Steadfastly pushes self and others for results. Must maintain composure at all times
� Organizational Agility: Understands how organizations work and knows how to accomplish things through formal and informal networks.
� Planning & Organizing: Can effectively marshal resources (people, time, money) to get things done. Accurately scopes out tasks and projects, sets goals, breaks down work into process steps, and develops schedules.
� Setting Priorities: Invests his/her time and the time of others on what�s truly important. Effectively zeroes in on the critical few and creates/maintains focus for self and others to meet commitments.
� Organizing as well as prioritizing ability: attention to fine detail and accuracy; discretion; judgment; communication abilities; information and data management skills and problem-solving abilities
� Trustworthy: Has a high level of integrity, confidentiality, and is direct and open, builds and sustains relationships with all stakeholders.
� Analytical: Be able to use one�s initiative in solving problems that may arise and in a timely manner.
� Team Player: Partner effectively with all Spirit team members. Listens, communicates and influences effectively to create seamless collaboration.


Direct Reports None

Education High School/GED

Experience 1-2 years

Discretion Works under minimal supervision/direction

Physical Effort Lifts up to 10 lbs

Financial Impact Choose an item.

Travel None

Working Conditions Indoor office setting

Required:
� In depth knowledge of accounts payables procedures.
� One year minimum experience with SAP and AP Automation.
� Experience with SOX controls and fraud prevention software.
� Proficient in data admittance and management.
Preferred:
� Ability to Multi-Task
� Beginner Knowledge of common accounting procedures.
� Work under pressure of near 100% accuracy while meeting inflexible deadlines and heavy workload.
� BILINGUAL in Spanish PERFERRED
May perform other responsibilities as assigned. Responsibilities and duties may change when circumstances dictate. (e.g., emergencies, changes in workload, rush jobs or technical developments.)

Purpose: upload, validate and file invoices in a timely manner to continue workflow with no interruptions. Maintain positive open channels of communication with vendors to ensure up to date accounts and answer any questions regarding payment of dispute of invoices.

Results Performance Measures
Upload: ensure that all invoices, whether emailed, mailed or faxed, is successfully uploaded into the system and gets properly processed into the validator. � Vendor feedback
� Timeliness
validate: ensure all invoices are validated in a timely manner and invoices go no more than 48 business hours in AP queue. � Vendor feedback
� Timeliness
Communication with Vendors: Develop and maintain positive channels of communication with vendors. Ensure all payment and invoice inquiries are answered in a timely fashion and vendors are aware of any disputes. � Timeliness
Month end close: assist in any ad hoc procedures to ensure timely month end close. � AP manager feedback
� Accounting feedback
Decisions This Role Makes Decisions This Role Participates In

N/a

n/a
Functional Competencies
� Pay vendors accurately based on the negotiated terms between the company and the vendor
� Knowledgeable of applicable accounting processes and procedures.
� Ability to perform high volume data entry.
� Communicate with both internal and external vendors on a daily basis both orally and in written form effectively.
� Analysis and timely determinations.
� Benchmark and innovate to ensure departmental efficiency.
� Must be advanced in Microsoft Office (Word, Excel, PowerPoint)
Behavioral Competencies

� Drive for Results: Enjoys working hard and relishes a challenge. Seizes more opportunities than others and can be counted on to successfully meet and exceed goals. Steadfastly pushes self and others for results. Must maintain composure at all times
� Organizational Agility: Understands how organizations work and knows how to accomplish things through formal and informal networks.
� Planning & Organizing: Can effectively marshal resources (people, time, money) to get things done. Accurately scopes out tasks and projects, sets goals, breaks down work into process steps, and develops schedules.
� Setting Priorities: Invests his/her time and the time of others on what�s truly important. Effectively zeroes in on the critical few and creates/maintains focus for self and others to meet commitments.
� Organizing as well as prioritizing ability: attention to fine detail and accuracy; discretion; judgment; communication abilities; information and data management skills and problem-solving abilities
� Trustworthy: Has a high level of integrity, confidentiality, and is direct and open, builds and sustains relationships with all stakeholders.
� Analytical: Be able to use one�s initiative in solving problems that may arise and in a timely manner.
� Team Player: Partner effectively with all Spirit team members. Listens, communicates and influences effectively to create seamless collaboration.


Direct Reports None

Education High School/GED

Experience 1-2 years

Discretion Works under minimal supervision/direction

Physical Effort Lifts up to 10 lbs

Financial Impact Choose an item.

Travel None

Working Conditions Indoor office setting

Required:
� In depth knowledge of accounts payables procedures.
� One year minimum experience with SAP and AP Automation.
� Experience with SOX controls and fraud prevention software.
� Proficient in data admittance and management.
Preferred:
� Ability to Multi-Task
� Beginner Knowledge of common accounting procedures.
� Work under pressure of near 100% accuracy while meeting inflexible deadlines and heavy workload.
� BILINGUAL in Spanish PERFERRED
May perform other responsibilities as assigned. Responsibilities and duties may change when circumstances dictate. (e.g., emergencies, changes in workload, rush jobs or technical developments.)

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Reference number US_EN_1_020242_11786812