Accounts Receivable Admin

The position for the AR admin.  This position supports all of AR, not the AR Managers as a personal assistant.  
    Process invoices.  Picks up and sorts/ mails
    Notified IT if invoice run breaks.
    Goes through all receiving AR mail. 
    Record checks and credit card transactions.  
    Schedule AR meetings.  
    Managers email copies.  
    Set up Customer accounts for invoicing and assign to account specialist 
    Takes incoming AR customer calls.  
o    Returning all messages left for AR. 
    Answering emails from the AR Invoice box
    Provides W9 to customers.  
    Managers Default collectors accounts.
    Handles all 3Rd party Agency files.                           
o    Send Final Demands. 
o    Prepares folders for agency
o    Handles agency invoices and payments. 
o    Documents all filings.
o    Filing Claims. 
o    Notifying legal. 
    Customer legal request. 
o    Final invoice notary.
o    Customer issues or disputes.
    First pass of all refunds before being sent to Lavina.
    Daily cash reports. 
    Filing of adjustments monthly ( making all new files)
    New employee onboarding and changes
    Assign Unclaimed Property files and process letters
    Support 9 Account Specialist, Management and 2 leads
    Run reports, and compile data on a spreadsheet  
    Complete Automated Clearing House (ACH) and new vendor forms
    Prepare and maintain standard work documents
    Track attendance


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Reference number US_EN_99_023517_1250319