Accounts Receivable/Payable Specialist

AR Responsibilities

  • Reviews and approves daily cash reconciliations and bank deposits and posts bank receipt journals daily.
  • Provides service to clients, employees and appropriate third-parties by answering account questions.
  • Guides and trains A/R staff in properly processing account-related transactions and inquiries.
  • Manages and processes refund and credit memo adjustment requests.
  • Resolves credit card disputes and follows-up on returned checks.
  • Identifies and resolves client disputes in a professional manner.
  • Manages the Monthy Payment Plan module for billing current and past due balances, initiates emails to clients with outstanding payment plan balances, and assists in resolving disputes/inquires about payment plans.
  • Assists in year-end audits with outside auditors and other regulatory audits as necessary.
  • Provides backup for other Accounting department team members to create a depth of knowledge in the department.
  • Ensures all duties are performed and work is prepared in compliance with Generally Accepted Accounting Principles (“GAAP”) and company policy and procedures.
AP Responsibilities:
  • Processes complete Accounts Payable cycle (invoices, expense reports, scanning of invoices and updating invoice tracking log, etc.) for all branches of California Cryobank, Inc. (La Grange, Westwood, Palo Alto, Cambridge and New York), and FamilyCord and maintains related vendor files.
  • Prepares and processes Client Refund payments on a weekly basis.
  • Manages all vendor-related issues, including existing vendor maintenance/communications, setting-up new vendors, and vendor follow-up and payables issue resolution,
  • Processes and administers month-end reconciliations including petty cash and major vendor analysis.
  • Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
  • Responsible for on-going improvements in Accounts Payable processes; maintains and updates Accounts Payable Policy document.
  • Responsible for processing Donor Report and issuing Donor payroll payments timely.
  • Assists Director of Finance and Accounting Manager in developing and maintaining company policies and procedures.
  • Ensures all duties are performed and work is prepared in compliance with Generally Accepted Accounting Principles (“GAAP”) and company policy and procedures.
  • Assists the Accounting Department in the preparation for, and execution of, annual financial statement audits.
  • Other duties and projects as required.
 

Supervisory Responsibilities

This job has no supervisory responsibilities.???????

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree in Accounting and two to three years related experience and/or training.

Language Skills

Ability to speak and write English, communicate effectively and professionally with clients and vendors and other external contacts, comprehend written and oral instructions, write routine reports and correspondence; and effectively present information in one-on-one and small group situations to vendors, clients and employees.

Mathematical Skills

Ability to calculate discounts, interest, commissions, proportions, percentages, present value and other financial amounts.

Reasoning Ability

Ability to analyze data, solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists and interpret a variety of written and oral instructions.

Computer Skills

Knowledge of, and proficiency in the use of, MS Word/Excel and a 10-key calculator.  Knowledge of and experience with Microsoft Navision and/or ERP database(s) a plus.

Other Skills and Abilities

Basic knowledge of GAAP and the ability to apply the principles to practical business and operational applications; ability to handle multiple tasks simultaneously; excellent customer service skills; high level of interpersonal skills to interact with vendors, clients, peers and management; strong and passionate attention to detail; excellent organizational skills; and ability to maintain confidentiality.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is occasionally required to stand, walk; use their hands to finger, handle, or feel; reach with hands and arms; and to stoop, kneel or crouch. Specific vision abilities required by this job include close vision and depth perception.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate
 

  • Apply with Adecco

Reference number US_EN_99_025085_594327