Admin Assistant II Office Managment

  • Location
    Billings, Montana
  • Job type
  • Category
    Office, Clerical & Administrative - Buyer / Purchasing

Adecco is currently assisting a local client in their search to fill an exciting ADMINISTRATIVE ASSISTANT II / Materials Coordinator  role in Billings, MT!  


Questions about this job? You can chat with me Live at


**Must be eligible to work for any employer in the U.S. without sponsorship / no corp to corp or 3rd party contracting arrangement / Adecco W2 only.


Job Title: Administrative Assistant II / Materials Coordinator

Location: Spring, TX 

Start Date: 5/30/2018

Start Date: 08/31/2018

Duration: 3 month Contract 


Office, Clerical, administrative:  Ensure optimal timely materials management and transactional excellence.

• Material Coordinator is accountable for optimal material sourcing decisions

o Identify opportunities to consume Business Line Materials and destock inventory (utilize stock on hand)

o Influence B/L to select materials on hand or from preferred vendors

o Utilize proper material code with an agreement supplier

o Utilize proper material code with a non-agreement supplier

o Expedite Materials Arrange hotshots

o Responsible for P2P recycle, identifying root causes, and driving resolutions

o Coordinate for timely material delivery

o Work with BA for timely requisitions on expedited requests

o Master Data MDG requester for master data changes and improvements SME for Master data Maintain Bill of Materials in SAP

o Manage material KPIs

o Facilitate resolution of SAP data issues interfacing with Acquisitions, GIM, and the B/L

o Accountable for material optimization, consumption, and metrics

o Coordinate kitting services (process pending creation) To be worked with the site

• Obtain work schedules • Understand what kits are complete versus not


• Check kit completeness before staging for delivery

• Monitor when all nonstock kit material has arrived and arrange for stock to be picked

• Label kits withPacking List / Returns documents before kits go out

• Manage kitting returns:

O Coordinate Returned Materials, Kits and Repairable spares Evaluate inbound return

kits Work with QA/QC for, fit for purpose verification for stock material Ensure

SAP transactions are completed

o Determine disposition of returned kits and materials For stock

• Coordinate with FLS For non-stock-

• Coordinate with the Vendor Coordinator to facilitate any return to Vendor

• If vendor return is not possible,

O Coordinate with FLS to determine if MOH/stock/open bins is appropriate:

o Coordinate with MMR for surplus sales or scrap for anything that does not fit the criteria above and seek appropriate DOAG approval.



•  Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience

• Strong calendar management and proactive “go getter” attitude

• PRIORITIZE tasks sometimes by the hour

• Ability to multi-task

• Strong Excel, Word & Powerpoint

• Independent thinker – not ask you for every little move of a meeting.

• Ability to network to find answers

• Thick skinned

• Wants to be here and want to do a good job



  • Provides administrative support to a department or individual.
  • Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or
  • sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize.
  • Strong communication skills and organizational skills are required. Proficiency with MS Office required. Position will receive direction and support.
  • This position level would typically include junior Administrative Assistant with basic administrative tasks and experience.

How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.


IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to


If you have any questions surrounding the application process, please feel free to reach out to: Melody Meyer - You can chat with me Live at


The Adecco Group is a global leader in HR services.  Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world.  We offer employment opportunities at any stage in your professional career.  Contact us today to discuss available contract and direct hire positions.  Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), and Insurance Benefit Plans.  


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Reference number US_EN_99_028082_11891794