Admin Assistant

We are looking to hire an administrative assistant in the Penn Yan Area. Mon-Friday 40 hours a week full time. Duties include but are not limited to the following

Essential Responsibilities:

  • Provide support to AOE in the daily operations to include, but not limited to coordinating schedules and preparing calendars, arranging meetings, copying, filing, generate letters, reserving classroom and event space, ordering supplies and processing purchase orders.
  • Answer questions, inquiries, or requests in a timely manner.
  • Responsible for initial contact with all visitors and serve as the liaison between the department and other on and off campus offices.
  • Maintain ongoing communications with admissions counselors, enrollment advisors, and enrollment coordinator.
  • Perform data entry tasks as needed including applications, inquiries, interactions, etc.
  • Generate letters and additional information to send to prospective and accepted students.
  • Distribute information packets to student prospects as requested. Assemble packets as needed.
  • Report daily numbers including deposits, inquiries, applications, etc. to AVP.
  • Assist Enrollment Coordinator in the support of CRM, Slate.
  • Solicit assistance and support of admissions counselors, as needed to complete admissions files.
  • Run productivity reports and distribute as directed.
  • Maintain sufficient inventory of marketing materials.   
  • Coordinate distribution lists for campaigns.
  • Support Enrollment Advisors in the process of accepting and enrolling students.
  • Support the coordination of AOE events such as New Student Orientation, graduation, information sessions, etc.
  • Responsible for ensuring that assigned tasks are completed in compliance with various institutional and regulatory requirements.

Minimum Qualifications:

  1. Associates degree preferred. In lieu of a degree, an equivalent combination of education and experience may be considered.
  2. Experience working with adult and online learners and/or college admissions is preferred.
  3. Ability to utilize technology for effective work processes (Google Hangouts, Zoom, Skype, etc.)
  4. Experience working with a CRM, Ellucian’s Colleague, Recruiter, and Technolution’s Slate is highly desirable.
  5. Must be proficient in use of the computer software programs and databases including Microsoft Word and Microsoft Excel, Windows operating system and Windows based programs, multiple web browser.
  6. Ability to effectively communicate both verbally and in writing.
  7. Excellent planning and organizational skills.
  8. Ability to be sensitive to and respond to needs/concerns of students, faculty, college staff and the public.
  9. Ability to work under pressure with a high tolerance for interruptions, and the ability to work with diverse groups of people.
  10. Understand and behave with a high level of integrity and complete confidentiality at all times. 

  • Apply with Adecco

Reference number US_EN_99_025312_440133