Admin Assistant

Responsibilities

Duties may include providing administrative support as follows:
 

  • Receive and direct visitors and clients, Answer, screen and transfer inbound phone calls;
  • Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up;
  • Maintain office supply inventories, maintain hard copy and electronic filing system; scan documents into digital case files;
  • Maintain monthly motor vehicle files, maintain attendance reports; leave records, trip records and logs.
  • Correct any discrepancies found in reports;
  • Prepare and modify documents including correspondence, reports, drafts, memos, cables, and emails;
  • Maintain hard copy and electronic filing system, including motor vehicle reports, attendance reports, trip records, logs, etc. Correct any discrepancies found in reports;
  • Perform routine audits of databases and files; Maintain database records by ensuring information is up to date and accurate; prepare and maintain physical files;
  • Review reports, analyze and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases;
  • Assist personnel with timely and accurate submission of required reports;
  • Supports investigations and projects by researching and consolidating information from various data sources/systems;
  • Develops spreadsheets, tracks databases, reports, and presentations, ensuring information is accurate;
  • Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.


 

Qualifications

Job Requirements:

Education and Experience:
 

  • Minimum of High School Diploma
  • Must have 3 years of relevant experience
  • Must have experience in First Articles
  • Must have previous Aerospace experience
  • Must be able to read blue prints
  • Must have been in a production environment 
  • Must have a minimum of 2 years of experience as an Analyst
  • Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • General knowledge of Information Technology systems and Communication tools
  • Solid database and data analyst skills required


Abilities and Skills:
 

  • Strong written and oral communication skills, organizational skills, and attention to detail
  • Self-motivated with minimal oversight
  • Proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Great customer service
  • Team player – take direction very well


Preferred Qualifications:
 

  • Applicants selected will be subject to a Government background investigation and must meet eligibility and suitability requirements.
  • Applicants must be a US Citizen
  • Successful Pass of Bennett Aerospace Background Investigation and Drug Screening
  • Successful Pass of Department of Defense Security Clearance
  • Applicants must receive "cleared status" from our federal government client for allowance to work on site.

  • Apply with Adecco

Reference number US_EN_99_020392_12003058