Admin Asst.Administrative Support

  • Location
    Madison, Wisconsin
  • Job type
  • Category
    Office, Clerical & Administrative - Administrative Assistant

Adecco is currently assisting a local client in their search to fill Admin Asst. Administrative Support in Madison, WI
Apply now if you meet the qualifications listed below!
Job summary:

Under the supervision of the Ricoh Records Manager, Records Supervisor, or Site Manager, pursuant to the firm’s records management procedures and guidance, oversees and coordinates daily tasks, workflow and special projects within the Records Management Department; including, but not limited to, creation, tracking, monitoring, labeling, delivery, closure and storage of active and/or inactive client or firm files. Interfaces with supervisors, co-workers, and other staff members for the purpose of exchanging information. Most contact is internal to the organization.

· Respond to specific requests by searching, locating, retrieving, and delivering records or information through established procedures and delivery systems in a timely manner.

 Receive files for entry into Records Management System (RMS); review for accuracy and enters data.
 Sort, classify, and code material for filing and shelving.
 Prepare new files within file classification plan.
 Generate labels and bar coding as necessary to track files.
 Accurately performs filing and interfiling of loose items on timely basis.
 Perform assigned tasks that support the organization’s legal hold process.
 Perform database queries and reports of activities as needed.
 Retrieve and arrange file delivery as requested.
 Access, compile, gather, and issue requested records and information.
 Receive and process records transferred to inactive storage in accordance with established schedules.
 Perform assigned tasks supporting the implementation of the organization’s approved retention schedule.
 Scan records as directed, saving images in accordance with ESI policies and procedures.
 Communications with offsite storage vendors.
 Monitor Records Management email and voicemail boxes and responds appropriately to requests and inquiries.
 Provide exemplary customer service.
 Handle special projects such as destruction implementation as directed.
 Provide input to management based on current and projected workload.

Knowledge Of:
 Filing and data entry best practices.
 Personal computer skills.
 Familiarity with MS tools.
 Experience working in an office environment.

Skills Sets Required to Perform Successfully:
 Ability to take direction and perform tasks accordingly.
Customer Service, Receptionist Experience, Administrative Assistance Experience, Multi-tasking

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to

If you have any questions surrounding the application process, please feel free to reach out to Yulia Le Good,, tel. 631-844-2804

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k) and Insurance Benefit Plans.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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Reference number US_EN_2_022862_399519