Administrative Assistant

New

Adecco is currently assisting a local client in their search to fill an Administrative Assistant position located in San Francisco, CA! 

Position Details:

  • Were looking for a smart, motivated and experienced executive/administrative assistant to support the Ad Platforms team, with direct support for the Worldwide Search Ads Partner Development leadership.
  • The ideal candidate is focused and willing to actively work behind the scenes to ensure that our leaders and their teams are functioning smoothly and efficiently.
  • He/she will be highly organized and professional, resourceful, efficient, flexible and will thrive in a fast paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally important.

 
Key Qualifications:
  • Minimum of 6 to 8 years experience supporting senior level management in an administrative capacity Superior verbal and written communication skills, with experience in creation and management of executivelevel communications.
  • Able to communicate effectively with senior executives, their assistants and employees across the team Listening skills; ability to understand assignments and complete them with little to no follow up from assigned leaders Able to handle multiple tasks concurrently and use own time to save time for others.
  • Calm, friendly and professional demeanor at all times; diplomatic when saying no Organized but flexible, with the ability to anticipate change, and to react efficiently and quickly.
  • High level of integrity; ability to handle confidential and sensitive information with discretion.
  • Proficiency in Apple products and programs such as Calendar, Numbers and Keynote.

 
Description & Responsibilities include:
  • Ensure assigned leaders are using their time effectively and to greatest impact.
  • This requires an understanding of whats most important for effective calendar management, tracking deadlines and productive meeting and time management.
  • Manage and maintain calendars and coordinate appointments, meetings, conference calls, for executives, including extensive rescheduling, ensuring that all meeting logistics are taken care of.
  • Plan, coordinate and communicate employee events such as group meetings, offsites and allstaff forums.
  • This goes beyond inviting participants and booking rooms the Executive Assistant is also responsible for ensuring that objectives are clear, preparation is appropriate and budgets are managed.
  • Attend team meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate followup. Handle administrative tasks for assigned leaders such as booking travel, managing budget and expenses and helping to prepare for presentations.
  • Create/support creation (drafting, finalizing, formatting) of executive level presentations, email or other communications as needed.
  • Support all facilities activities for the team, including office moves, ordering equipment, maintaining standards and supplies in multiple locations, conference room management and badge access requests.
  • Understand team growth plans to anticipate and address facilities and onboarding needs.

Education:
BA/BS required.  
 
How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.
 
IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above.
 
If you have any questions surrounding the application process, please feel free to reach out to the recruiter for this amazing opportunity; Kristin Kaiser at Kristin.Kaiser@adeccona.com
 
The Adecco Group is a global leader in HR services.  Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world.  We offer employment opportunities at any stage in your professional career.  Contact us today to discuss available contract and direct hire positions.  Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.
 
Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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Reference number US_EN_99_022862_480940