Administrative Assistant

  • Location
    Eden Prairie , Minnesota
  • Category
    Office, Clerical & Administrative - Administrative Assistant
  • Job type
    Contract/Temporary


Adecco is currently assisting a local client in their search to fill an Administrative Assistant Eden Prairie Minnesota. This is a long term opportunity for the right person. If you would like to pursue a great opportunity and enjoy working for a fast paced company, then Apply Now if you meet the qualifications listed below!

Primary Responsibilities:
• Manage the calendars and any changes in schedules for several senior executives
• Schedule meetings and workshops for large groups including arranging meals for attendees and planning business dinners
• Ensure meeting participants have appropriate access to facilities and systems
• Create / prepare meeting materials, i.e., PowerPoint presentations, spreadsheets and meeting agendas, and ensure distribution to appropriate individuals in a timely manner
• Schedule and set - up resources and technology needed for meetings and events, i.e., conference rooms, catering, WebEx, and Telepresence
• Plan and organize logistics of large events both on/offsite
• Create streamlined travel arrangements, including travel packs and other traveler-specific needs
• Bring stories to life in PowerPoint
• Professionally represent the leaders across the organization
• Routine administration of file maintenance
• Track and submit expense reports on behalf of leaders
• Interact with individuals at all levels of the organization
• Work effectively as an integral member of a team
• Handle confidential information with complete discretion
• Compile and / or integrate information needed to complete reports and documents
• Review documents to ensure accuracy and quality, and revise as needed
• Answer incoming calls and facilitate handling of requests for information
• Evaluate calls in terms of importance and use independent judgment to take action such as interrupting work directors or notifying others
• Independently perform varied administrative duties related to functional areas
• Greet visiting clients, guests and employees
• Prepare outgoing mail, including overnight express
• Read incoming mail and triage in priority order, highlighting important items or requests for action
• Create and / or maintain SharePoint sites to facilitate team access to office documents
• Manage office documents in accordance with enterprise records management procedures
• Back up support to Business Segment Liaison (BSL) tasks for onboarding when needed
Required Qualifications:
• HS Diploma or GED
• Intermediate or greater proficiency in MS Outlook, Word, Excel and PowerPoint
• 2+ years of experience working in a large, fast-paced, corporate environment
• 2+ years of experience providing administrative support to an executive at the Director level or above
• 1+ years of experience supporting 3 or more executives concurrently
• 1+ years of experience scheduling travel, both domestic and international
• 1+ years of experience creating and submitting expense reports
Preferred Qualifications:
• Polished demeanor, executive presence, strong relationship management skills and demonstrated experience delivering a high level of internal and external c
ADDITIONAL INFORMATION:
Adecco provides one of the most comprehensive benefits packages in the industry to contract employees.

HOW TO APPLY:
Candidates interested in this Opportunity should apply IMMEDIATELY. DO NOT DELAY. Please “Apply Now” If you have any questions, you can contact Leonor at Leonor.Reyes@adeccona.com


IMPORTANT INFORMATION:
This position is being recruited for by Adecco’s Service Delivery Center, not your local Adecco Branch Office. To be considered for this position. If you have questions about the position, you may contact the recruiter recruiting for this position listed above, however your resume must be received via email thru Indeed.

HOW TO APPLY:
Candidates interested in this Opportunity should apply IMMEDIATELY. DO NOT DELAY. Please click on the “Apply Now” button to fill out your application. If you have any questions, you can contact Leonor Reyes at Leonor.Reyes@adeccona.com

***Applicants must be currently authorized to work in the United States on a full-time basis***

IMPORTANT INFORMATION:
This position is being recruited for by Adecco’s Service Delivery Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above, however your resume must be received via the “apply now” button included within to be considered.

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group offers benefits including Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

  • Apply with Adecco

Reference number US_EN_2_286200_397710