Administrative Assistant

New
  • Location
    Huntsville, Alabama
  • Job type
    Contract/Temporary
  • Category
    Office, Clerical & Administrative - Administrative Assistant





Job: Administrative Assistant

Pay rate: N/A
Length: 1 Year
Location: Huntsville, AL 35811

Job Description:
Provide administrative support to Global Infrastructure organization in Huntsville, AL.



Key Responsibilities:
Uses designated software packages including word processing, spreadsheet, database management, and presentation software in the performance of position tasks. A minimum of 60 wpm is required; speedwriting or shorthand may be required. Assists employers by performing secretarial and administrative tasks. Handles high volume of detailed work. Compiles, analyzes, and reconciles reports. Prepares and verifies weekly, monthly, quarterly, and annual reports such as indexes, budgets, inventories, etc. Organizes employer?s appointment schedule. Maintains business records and files. Opens and sorts incoming mail and prepares replies or directs mail to their employers for reply. Arranges conferences and travel accommodations. Handles purchase orders, payments of bills, and expense vouchers. Works with confidential materials, personnel records, pay roll and salary data. Works with minimal supervision. May be skilled in a specific work environment, such as legal, finance or marketing. Prepares letters, memos, invoices, manuscripts, and other business documents as directed, using designated word processing software.

Additional Duties:
• Maintains Corporate Phone Directory/Database for General Office and international employees as needed.
• Sort mail and distribute biweekly as necessary.
• Maintain department distribution lists in Outlook.
• Assists with Capital Asset requests.
• Works as SharePoint site owner/power user for Global Infrastructure organization.
• Maintain list of new hire employees and advise managers of benchmark dates.
• Manage vendor relationships with vending and coffee delivery services.
Event Planning:
• Assist with meeting requests: room setup, materials, and meals.
• Coordinate monthly morale events for department.
• Work as point of contact/committee head for annual employee events(Offsite meetings/Picnics)
Travel:
• Assist travelers with airline, hotel, and car rental requests (Domestic and International).
• Assist travelers with passport and international visa requests.
Skills:
• Must use high degree of discretion when handling and processing confidential materials.
• Organizational and time management skills are necessary, as this position contends with constant telephone and oral interruptions.
• Must be experienced with Excel formulas (Vlookup specifically).
• SharePoint skills are highly desired, preferably SharePoint 2016.
• Must possess strong interpersonal, administrative and communication skills, as well as have the flexibility to meet changing priorities and deadlines.
• Must be highly motivated and with a demonstrated ability to work independently and with little supervision.
• Must have ability to operate typical office equipment (Print/Scan/Fax).
• Must have experience with Microsoft Office.




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Reference number US_EN_2_022862_403617