Administrative Assistant I

  • Location
    San Jose, California
  • Job type
    Contract/Temp to Hire
  • Salary
    $ 25 - $ 26 / Hour
  • Category
    Office, Clerical & Administrative - Administrative Assistant

Position can be Both remote and onsite (resource should be local to SJC) 

Job Description: 

What You'll Do 
In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these responsibilities effectively, you will be expected to become familiar with the products, people, and organizational dynamics within Cisco. You will be expected to understand how to process, with a great degree of independence, incoming asks for time, meetings, resources and other needs from the Director. In addition to supporting this Director, you will also provide support to an additional Director in the Americas GSP CxT organization. You will be responsible for determining when to refer matters to others, and to whom they should be referred. You will be responsible for following up to ensure proper disposition and ensure nothing falls through the cracks. You will become a core member of the Director’s teams, attending their staff, operations and supplemental meetings, as requested. You will also be part of the GSP Administrative Assistant Team that works collaboratively for the entire Americas GSP Leadership Team. 

Key Responsibilities: 
• Excellent leadership and professional presence. Experience handling confidential and sensitive materials with discretion 
• Strong communication(written and verbal) and organizational skills, ability to work with both internal & external stakeholders 
• Ability to prioritize workload proactively and expeditiously 
• Attention to details 
• Proven creative problem-solving history, works well collaboratively and under pressure 
• Ability to thrive in a fluid work environment 
• Organizing and supporting staff meetings, teleconferences, leadership off sites and other events as well as the management of action items 
• Managing daily calendar, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules due to last minute changes 
• Experience with domestic and international travel arrangements 
• Timely expense reporting processes 
• Supporting facilities activities as needed 
• Supporting key team initiatives. Key duties may include support for team all-hands meetings, internal presentations, management of shared team information and resources on intranet/portals etc. 
• Experience creating and/or supporting presentation development for senior management. 
• Additional responsibilities as assigned/requested. 
• AA Degree desirable or equivalent experience required 

Who You'll Work With 
We connect people and technology. We innovate in all facets of our work, from customer satisfaction to operational excellence to mission success. Finally, we lead our customers by focusing on their needs, by owning their problems, by building relationships, by simplifying technology, and by delivering profound impact on their vision and mission in the US and across the globe. 

• Minimum Requirements: (“Must have” Qualifications) 
1 High organization skills 
2 Familiarity with Powerpoint/ Excel/ Microsoft Office Applications 
3 Can-do attitude to learn quickly 

• Desired Skills/Qualifications/System Experience requirements: (“Nice to have Qualifications”) 
NOTE: If you require specific years of experience for the Qualifications, please outline accordingly) 
1 WebEx knowledge 
2 Existing expense knowledge 
3 Existing knowledge of Cisco systems 



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Reference number US_EN_99_027950_11919827