Administrative Assistant I

  • Location
    Spring , Texas
  • Category
    Office, Clerical & Administrative - Administrative Assistant
  • Job type
    Contract/Temporary

Adecco is currently assisting a local client in their search to fill an exciting Administrative Assistant I in Spring, TX ! Apply now if you meet the qualifications listed below!


POSITION: Administrative Assistant
LOCATION: Spring, TX
DURATION: 5 months *Possibility of extension*
PAY: $13.00/HR (40 hours per week)

Responsibilities:



Manage all administrative needs of the Optimization and Modeling (O&M) Section Head and the Section Members. Position will receive direction and support. Duties may include:
• Provide diverse administrative support which includes maintaining smooth operation of the office and coordinating
staff schedules and calendars
• Schedule meetings, catering, travel, conferences and other events (both internal and external) and ensuring that you are following the company’s guidelines for each of these activities
• Provide Ergonomic support to the
O&M Team to ensure the team is working safely in the office environment
• Onboard new O&M Members and assist with those exiting to a new assignment
• Receive guests, handle O&M mail, screen and direct calls for O&M Section Head, and maintain both electronic and hard copy files utilizing a filing system
• Design and generate reports, presentations and miscellaneous correspondence as required
• Assist with invoicing related to purchases, conferences, events and catering following company guidelines
• Prepare, submit and track expense reports
• Order office supplies, business cards and stationary as needed
• Process monthly payroll exceptions for O&M Section
• Assist with the processing of monthly time reporting for O&M Section
• Other administrative duties as assigned
• Typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, budgeting, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information
• Must be able to multi-task and prioritize
• Provide back-up administrative coverage within the Optimization Division administrative staff
• Other administrative duties as assigned

SKILLS AND QUALIFICATIONS:
• MS Office (Outlook, SharePoint, Word, Excel and PowerPoint), strong administrative coordination abilities, customer service experience
• Strong communication skills, both written and verbal
• Problem solving, negotiating and conflict management skills
• Accuracy, efficiency, professionalism and discretion must be exercised
• Prior ExxonMobil experience or relevant oil & gas industry experience is preferred
• Knowledge of the terms and vocabulary of the industry is preferred


Skills and Qualifications:


Excellent verbal and written communication skills,
MS Office (Word, Excel and PowerPoint) and email systems,
Strong administrative coordination abilities,
Customer service experience

Specific Job Requirements/Skills:



• Experience providing administrative support to senior level leaders and large teams
• Solid background managing diverse and time-sensitive information with competing priorities required
• Excellent oral and written communication skills a must
• Organizational skills and attention to detail are required to effectively perform essential duties
• Ability to manage competing priorities with minimal supervision and follow through on tasks to ensure completion
• Strong sense of urgency and ability to handle confidentiality a must
• Proficiency using MS Windows-based software (Outlook, SharePoint, PowerPoint, Word, and Excel) and the Intranet/Internet is required
• High level of comfort with technology and the ability to catch on and learn new applications and tools
• Team player and ability to build your own network and positive rapport with others



How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to www.adeccousa.com.

If you have any questions surrounding the application process, please feel free to reach out to: Simon Kaczowka at simon.kaczowka@adeccona.com

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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Reference number US_EN_2_022862_397639