Administrative Assistant II Lewis Nanasi

Large Healthcare Company in the Mid Atlantic is in immediate need of an Administrative Assistant, II. Pay is competitive and full range of benefits will be offered to a well qualifying candidates. 

PRINCIPAL ACCOUNTABILITIES:

1

Answer a large number meeting coordination requests, phone calls and provide assistance to a large number of professionals.

20%

2

Problem solving by the incumbent includes determining the most effective means of minimizing interruptions to management, relieving them of administrative detail, and responding to special project requests.  Required to work both independently and as part of a team and be able to prioritize assignments effectively.

20%

3

Remains very flexible regarding the locations and groups being supported, while providing efficient and confidential administrative and secretarial support in an environment of rapidly changing priorities.  Completes assigned tasks while handling interruptions requiring immediate attention.

10%

4

Organizes and responds to the administrative demands placed on management in supporting the calendar/appointments, providing telephone coverage, and preparing and responding to correspondence (both electronic and hard copy mail).

20%

5

Has internal contact with officers, directors, managers and other secretarial and administrative support personnel.  External contacts include vendors of equipment, software and services and travel agency personnel.

10%

6

Assists in the development/maintenance of presentation materials, meeting minutes, and project plans.

20%

 

SUPERVISORY RESPONSIBILITY:  None

 

 

 

Minimum Qualifications:

 

Required Experience/Skills/Abilities: 

A minimum of three to five years experience supporting high level personnel.  In addition:

  • Familiarity with corporate policies and procedures, word processing, and the ability to type accurately. 
  • Effective written and oral communication skills and an exceptionally professional telephone manner. 
  • Ability to effectively organize and prioritize assignments to meet established time frames and deadlines. 
  • Must be able to handle and work through constant interruptions, such as phones and visitors.
  • Excellent interpersonal skills and the ability to relay and communicate efficiently and effectively to all levels of management and personnel. 
  • Must be able to prepare executive level presentations.
  • Demonstrated ability to work both independently and as part of a team and be able to prioritize assignments effectively.
  • Ability to remain flexible in an environment of rapidly changing priorities.
  • Excellent PC skills and advanced abilities with Microsoft Office Suites including Outlook, Word, Excel, Power Point.
  • Must be able to effectively work in a fast paced environment with frequently changing priorities, deadlines, and workloads that can be variable for long periods of time.  Must be able to meet established deadlines and handle multiple customer service demands from internal and external customers, within set expectations for service excellence.   Must be able to effectively communicate and provide positive customer service to every internal and external customer, including customers who may be demanding or otherwise challenging.

 

PREFERRED: 

  • Experience in Healthcare or Insurance industry
  • Advanced Excel skills such as ability to produce graphs and pivot tables
  • Experience in event coordination - tasks such as verifying speakers, material management for attendees, securing location, food, parking, preparing and distributing training materials, and overseeing complete event from start to finish.

Note:  The incumbent is required to immediately disclose any debarment, exclusion, or other event that makes him/her ineligible to perform work directly or indirectly on Federal health care programs.

 

PHYSICAL DEMANDS:
The employee is primarily seated while performing the duties of the position.  Occasional walking or standing is required.  The hands are regularly used to write, type, key and handle or feel small controls and objects.  The employee must frequently talk and hear.  Weights of up to 25 pounds are occasionally lifted.

 

  • Apply with Adecco

Reference number US_EN_99_027071_456424