Administrative Assistant II

This position requires exceptional MS Office skills - Word, Excel and PowerPoint. At least 3+ years of experience in Senior level Executive support. The candidate MUST have prior experience supporting Director/VP. The ideal candidate will demonstrate a high level of tact, strong communication skills, the ability to handle multiple tasks, and the ability to complete project work while at the same time attending to work that is urgent. Great attention to detail and the maturity to handle confidential information is a must. 

Minimum Requirements: (“Must have” Qualifications) 
• Maintain the schedules of 2-3 Directors 
• Represent the Directors and act as a liaison between executive(s) and their management, peers or organization 
• Arrange and coordinate business travel and adapt quickly to changes in travel plans and requirements 
• Plan, coordinate, and execute all types of meetings and events 
• Compose correspondence and reports 
• Manage meeting logistics – TelePresence & WebEx 
• Edits PowerPoints presentations as appropriate 
• Develops staff meeting minutes and keeps list of action items 
• Researches and analyzes data within the context of a project, departmental needs, or company direction and makes recommendations for improvements 
• Handles multiple tasks, switches priorities and focuses as needed 
• Department initiatives and projects tracked including purchase order accruals, preparations and other confidential matters 
• Handle a large volume of incoming communication which includes email, voicemail and telephone calls 
• Maintain confidentiality of sensitive information. 
• Creates collaborative processes with other administrative personnel to optimize cross-unit functions 
• Builds effective and inclusive relationships with personnel at a variety of levels 
• Provides guidance to other employees regarding new methods, assignments or procedures 
• Suggests relevant process improvements 
• Exercises excellent judgment within areas of responsibility 

  • Apply with Adecco

Reference number US_EN_99_027950_11996900