• Location
    Madison, New Jersey
  • Job type
  • Salary
    $ 25 - $ 30 / Hour
  • Category
    Office, Clerical & Administrative - Administrative Assistant

Adecco is currently assisting a local client in their search to fill an exciting Administrative Assistant role in Madison, NJ!  Apply now if you meet the qualifications listed below!


Position Summary: 
Administrative support for an Associate Vice President, 4 Directors in the Training and Development group. All 4 Directors maintain extremely busy schedules and have frequent Executive level contact, requiring a highly professional administrative assistant. 

Responsibilities, Qualifications, & Details:

  • Responsible for updating internal department budget system as well as tracking of invoices for timely payment. 
  • Arranges complex travel for five team members. 
  • Conducts routine correspondence, primarily by email, in a concise, grammatically correct and error-free manner. 
  • Arranges frequent and complex internal and external meetings and teleconferences and sends invites through the Outlook Calendar. 
  • Uses good judgment in interactions with others. Enjoys working in a fast paced ever changing environment. 
  • Supports Training Coordinator to ensure all training programs are ready. 
  • Collaborates with key facilities personnel and Training Coordinator to ensure all training rooms are set up and ready to go for each class. 
  • Approaches responsibilities with a positive, team-oriented, proactive attitude and is eager to learn and develop in the position. 
  • Communicates effectively and appropriately, in both a written and verbal manner, within Allergan and with external companies. 
  • Prioritizes tasks among four Directors in a highly cross functional work environment. 
  • Keeps Directors’ contacts updated in Outlook. 
  • Prepares and distributes meeting reports and expense reports 
  • Maintains filing system for managers and works with others in the department to coordinate the filing system, both for paper and electronic files. 
  • Adheres to the file retention policy of the company as a whole and the department in particular. 
  • Provides coverage for other administrative assistants as necessary and works cooperatively with the entire Global Commercial Assessment team. 
  • Adheres to corporate and department SOPs and policies. 


Minimum Requirements


  • Thorough knowledge of and experience with Microsoft Office applications, including Outlook, Word, Excel, Skype, WebEx and PowerPoint. Experience with expense and attendance reporting systems. 
  • Excellent oral and written communication skills; positive, can-do personality traits. 
  • Proven ability to interact successfully with all levels within a corporate environment; sound judgement and proven team player. 
  • Ability to provide solutions to problems/issues identified on the job. 
  • Ability to manage multiple tasks and priorities simultaneously; demonstrated willingness to adapt to a rapidly changing healthcare environment which may call for changing skills. 
  • At least three (3) years administrative support or related experience; experience in pharmaceuticals or healthcare industry a positive. 
  • High School Diploma or GED required; College Degree a plus


How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.


IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to


If you have any questions surrounding the application process, please feel free to reach out to:


The Adecco Group is a global leader in HR services.  Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world.  We offer employment opportunities at any stage in your professional career.  Contact us today to discuss available contract and direct hire positions.  Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.


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Reference number US_EN_99_028082_11898453