Administrative Assistant

  • Location
    Madison , Wisconsin
  • Salary
    $ 15 - $ 18
  • Category
    Office, Clerical & Administrative - Administrative Assistant
  • Job type
    Contract/Temp to Hire

Are you professional and want to work at a major financial services company? Our client is hiring for a temp to hire administrative assistant that services this company. Performs administrative and office support activities for multiple supervisors and managers. Responsibilities include:
Accounts Receivable:
*Billing/invoice processing/invoice management (create invoices for clients on billable work performed).
*Perform invoice audits.
*Create work orders and maintain computerized maintenance management system (CMMS).
Accounts Payable (Process bills for payment):
*Match invoices to work orders (and maintain work order or vendor database?)
*Complete vendor registration when needed.
*Allocate p-card charges monthly.
Staff Accountant:
*Monthly GL (general ledger account reconciliation).
*Go over (review) budget.
*Accrue revenue (Accounts Receivable).
*Monthly expense auditing (Accounts Payable).
*Create spreadsheets and presentations.
* Create purchase orders.
* Order supplies.
Human Resources:
*New hire on-boarding.

Previous experience working in an accounting department, data entry, account reconciliation, filing, excellent computer skills (Microsoft Word, Excel and PowerPoint). Good communication skills.

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Reference number US_EN_1_025426_11723807