Administrative Assistant

Adecco invites you to apply for an Administrative Assistant opportunity in Nutley, NJ. This is a temp to perm opportunity to work with a higher education institution. 

Responsibilities
The Administrative Assistant will work closely with staff members, faculty members, and students to: 

• Provide general administrative and clerical support including mailing, emailing, scanning, filing, faxing, and copying
• Preparation of memos, letters, and reports as assigned
• Maintain calendars of the staff 
• Coordinate visits by external individuals, including meeting scheduling, assistance in travel and parking
• Set up in-person and conference call meetings, as requested, including recording and archiving of notes, generation of handouts, arranging for food and beverage as needed
• Planning and coordination of events and meetings
• Assure compliance with policies and procedures with respect to travel arrangements, timecard approval, purchasing, expense reimbursement
• Generate purchase orders and expense reimbursements
• Purchasing and inventory of equipment and supplies
• Telephone, electronic, and in-person communication with various types of individuals, including clinicians, faculty, staff, students, leaders and their staffs
• Other duties as assigned

Requirements:
• Excellent interpersonal, oral and written communication skills
• Competency with various software packages (Microsoft Office, Google Docs, Doodle)
• Ability and willingness to learn new software applications
• Highly organized
• Consistently demonstrated good judgement, decision-making capability, problem-solving skills and attention to detail
• Ability to strategically manage evolving priorities and work in fast-paced environment
• Demonstrated ability to work both independently and as part of a team to achieve shared goals
• High School diploma or equivalent
• At least two years prior experience working as an administrative assistant with similar job responsibilities to those described above

Preferred Qualifications:
• Experience working in a higher education institution, ideally having addressed student questions and issues directly with students and/or faculty or staff
• Familiarity with educational/business software, including SharePoint, learning management systems, curriculum management systems

To submit your resume for consideration Apply with Adecco.

Equal Opportunity Employer Women/Minorities/Veterans/Disabled

  • Apply with Adecco

Reference number US_EN_99_177600_1200321