Administrative Assistant

  • Location
    San Francisco, California
  • Job type
  • Category
    Office, Clerical & Administrative - Administrative Assistant

General Information

Job Description:

Position Summary:

Responsible for providing administrative and clerical support for department managers and/ or staff. May take and deliver messages, provide information to callers, set up and maintain files, provide employees with office supplies, prepare and sort mail, perform word-processing assignments, proofread, and research and compile special reports. May operate automated office equipment and utilize software. Assists in the preparation of reports, graphs, and presentations using spreadsheet, graphic software, and/ or database applications. Acts as an information source on organization policies and procedures. Makes appointments and travel arrangements. May assist in establishing office policies and procedures, and coordinates special projects and department activities. May be assigned in various functional areas of the company. Works on assignments that are semi-routine in nature where ability to recognize deviation from accepted practice is required. Normally receives general instructions on routine work, detailed instructions on new assignments.

• Take phone orders from health care professionals who are arranging for their new patients to get supplies.
• Taking phone orders from patients who need refills of supplies.
• Conducting outbound calls to patients and physicians’ offices
• Answering patient inquiries, using multiple system resources to research and resolve various issues.
• Updating patient accounts as necessary
• Building strong long-lasting relationships with health care professionals and patients
• Other Duties as assigned

2-4 years of reception desk and administrative experience at a medium-to-large company
Proficient in Microsoft Office (Outlook, Word, PowerPoint, and Excel).
The successful candidate will be confident, poised, work well under pressure situations and demonstrate excellent organization skills.

• Responsible for heavy calendaring, scheduling cross-functional, multi-person and multi-time zone meetings and being the point person for scheduling availability
• Organizes domestic and international travel arrangements
• Prepares and processes expense reports, may review expense reports submitted to the department by direct reports team members
• Power Point, Office 365/Microsoft Office, Concur,
• Manages special projects on behalf of the department
• Handles details of a highly confidential and critical nature

Work Schedule
8:00am-5:00pm, M-F. Minimal OT may be requested.

How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to

If you have any questions surrounding the application process, please feel free to reach out to: Your LaSha Anderson; 631-844-7042; &

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

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Reference number US_EN_2_022862_403686