Administrative Support

  • Location
    Baton Rouge, Louisiana
  • Job type
    Contract/Temp to Hire
  • Category
    Office, Clerical & Administrative - Administrative Assistant

ADMININISTRATIVE SUPPORT

JOB SUMMARY
Provide general clerical support to the office staff including data entry and file maintenance, AP/AR processing, arranging travel, handling correspondence, reporting, and supporting co-workers. This New Iberia, LA opportunity is a temp-permanent positon. During peak seasons, you may be asked or required to work after regular business hours including nights, weekends, and holidays.


ESSENTIAL JOB FUNCTIONS

• Provide administrative support to Area and its Service Centers in one or more of the following areas
• Enter, maintain and close all rental contracts; and maintain rental folders for Service Centers
• Process credit card transactions up to a designated amount for the Area; prompt correction of invoice errors with vendors and employees
• Log and correct minor errors with all work and service order
• Follow up customer contact for designated outstanding invoices according to set timelines and log activities & results
• Greet visitors and callers; provide information and route calls to appropriate employees
• Provide timely and accurate data entry and record keeping for electronic and hard copy files
• Compose, mail and file routine correspondence
• Document rentals with incomplete documentation
• Schedule appointments and coordinate travel/visas
• Support other Areas or Service Centers as requested and cross-train team members

ADDITIONAL JOB FUNCTIONS

• Process accounts receivable and accounts payable paperwork
• Monitor the delinquent customer accounts and assist with their collection
• Track and report weekly payroll
• Collect and submit expenses
• Assist with inventory
• Depending on area, applicant may be required to speak and write in both English and Spanish.

Adecco offers full benefits including medical, dental, vision, short term disability, 401K, holiday pay, online training and tuition reimbursement. To apply for this position, click directly on this job posting or visit our website at www.AdeccoUSA.com. Please make sure to include your resume.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

JOB QUALIFICATIONS
• High school diploma/GED or equivalent years of work experience
• 1-2 years of relevant work experience
• PC literacy in a Microsoft environment or ERP system
• Pay close attention to detail
• Prioritize and respond with the appropriate sense of urgency
• Ability to support and take direction from multiple people

  • Apply with Adecco

Reference number US_EN_1_020131_11530684