Administrator of Operations

  • Location
    Redding , California
  • Category
    Business Operations and Management - Administration
  • Job type
    Direct Hire

Adecco is currently assisting a local client in their search to fill an Administrator of Operations position in Redding, CA.  This is a Full-Time opportunity.  Apply Now if you meet the qualifications listed below!

 

POSITION DESCRIPTION:

Helps maintain an efficient office environment. Provides customer service, administrative, secretarial and clerical support to Clients, Vendors & other Team Members. In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings and working on special projects. Also answers routine & non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contracts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures. 

 

ORGANIZATIONAL RELATIONSHIPS: 

Reports directly to the Director of Operations and Sales.

 

CONTINUAL EDUCATION, TRAINING/WORKSHOP: 

The Administrator of Operations stay current in all areas, passing along relevant information to those on the team, concerning items such as:

  • Workshops Available  
  • Software Updates        
  • Computer Updates and/or Upgrades
  • Federal and State Mandated Employer Postings
  • Account Management
  • Safety Training
  • Payroll Tax Updates    
  • Advertisement rules and conduct
  • Sales Tax Updates       

ESSENTIAL FUNCTIONS: 

Record keeping and data entry examples:

Hours worked by Team

Accounts Receivable

Sales Tax

Inventory received

Accounts Payable

Mileage

Sales Orders

Banking

Vehicle Maintenance Log

Expense Reimbursements

Payroll, Payroll Taxes

Manage company files

New customer account information

Preparation and sending of Pre-lien

New Account Set Up

Certificate of Lien Releases

  • Provide administrative assistance to the Director of Operations and other Team Members as required or as requested
  • Preparation of company documents and forms using the Microsoft Office Programs, such as:  Word, Excel, and Publisher.  Create and edit forms and material sheets using Adobe.
  • Performs other administrative or office duties as required or as assigned.
  • Performs duties in the absence of the Director of Operations
  • Proofread & edit general correspondences
  • Provide training and guidance to other team members when required.                                       

 

SKILLS/QUALIFICATIONS:

  • Proficient in Quick Books (Manufacturer and Sales)
  • Proficient in MS Office Software such as Word, Excel, PowerPoint, and Publisher.
  • Proficient in transactions involving sales tax, resell certificates, billing, and reporting.
  • Ability to meet deadlines.
  • Current working knowledge of sales tax requirements, resell certificates, and sales tax payments.
  • Strong Organizational and Planning Skills.
  • Excellence in preparing business correspondence.
  • Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal & Non-Verbal Communication, Creative, Detailed and Punctual.
  • Excellent in the English language (written and spoken)
  • Human Resources Experience
  • Ability to train others.

           

EDUCATION & EXPERIENCE

  • High School Diploma or equivalent
  • Previous office experience
  • Business College training an advantage
  • Microsoft Office Suite and Adobe experience required
  • Internet skills including use of e-mails, group messaging and information gathering
  • Numerical and literacy skills
  • Payroll, experience required

 

Competitive hourly pay rate and comprehensive benefits.

 

Work Hours: Monday-Friday 8:00-5:00  

 

 



  • Apply with Adecco

Reference number US_EN_99_020195_11689652