Adminstrative Assistant

Adecco is assisting a national investment firm in recruiting for an Administrative Assistant in Arlington, VA. This position would be a CONTRACT opportunity.

If you are interested in learning more about the opportunity, please apply and continue below.

Hours: Monday - Friday: 8:00 am - 5:00pm
Pay: negotiable starting at $25.00/hr. 
Location: Arlington, VA

The Administrative Assistant would be performing a wide variety of word processing, spreadsheet, presentation, administrative, and clerical functions to an assigned group of Investment Directors, Investment Associates, and department staff.

Responsibilities of a Receptionist:

  • Provide administrative support to several Investment Directors and management staff:
  • Organize and manage Investment Directors’ calendars, contacts, and emails
  • Schedule conference rooms and arrange client meetings that often involve catering.
  • Schedule manager meetings involving coordination with meeting planners.
  • Ensure that technology is appropriate and functional for meetings, conference calls, and videoconferences.
  • Make travel arrangements using travel agency and Concur (online travel booking tool).
  • Prepare timesheets, expense reports, and Amex statements.
  • Print exhibits, manager comments, manager quarterly letters, and factsheets.
  • Maintain Client Contacts and Marketing Lists in CA Dynamics.
  • Input notes into CRM program and pull information for meeting prep.
  • Maintain and edit staffing reports.
  • Research information via CA Home and Internet.
  • Communicate and ensure the Firm’s standards for formatting are applied to all correspondence, presentations, and materials.
  • Prepare materials for yearly conferences and speaking engagements.
  • Create and maintain files.
  • Type, revise, edit, and proofread various documents and prepare materials for client books.
  • Perform related clerical tasks such as photocopying, faxing, scanning, printing, mailing, and sorting mail.
  • Create mailing labels.
  • Answer/screen calls and interact with clients to assist with requests.
  • Provide administrative assistance to Investment Associates as needed.
  • Assist with overflow work from Administrative team.
  • Provide coverage for Investment Directors and management staff during Administrative team member absences.
  • May perform special projects and assume certain responsibilities as assigned by the Administrative/Office Manager or Practice Management Teams.
  • Coverage of reception area in the absence of the full-time receptionist and/or back-up receptionist, including breaks and vacation time.
  • Responsible for professional handling of all incoming calls and directing calls to the appropriate staff members.
  • Cordial greeting of visitors.
  • Maintain and schedule conference rooms.
  • Receive and sign for deliveries/packages.
  • Assist employees with outgoing mail prep, faxing, and miscellaneous requests.

Qualifications for a Receptionist:

  • 3 or more years of administrative/secretarial experience.
  • Intermediate-level knowledge of MS Word, Excel (level 1), PowerPoint, and Outlook is required. Experience with Adobe Acrobat is preferred.  Intermediate-level knowledge of Excel (level 2) is preferred.
  • Ability to multi-task and prioritize multiple requests.
  • Excellent organization skills and attention to detail.
  • Ability to meet deadlines in a fast paced environment.
  • Must be punctual and dependable.
  • Demonstrate initiative to independently identify needs and flexibility to help out where needed.
  • Eagerness to learn and ability to work independently while being a team player.
  • Ability to communicate effectively with clients and all staff types, and must be able to interact effectively in a service-oriented environment.
  • Strong verbal, written, and listening skills.
  • Excellent writing and proofreading skills are mandatory with an emphasis on accuracy, spelling, punctuation, and grammar.
  • Possess excellent customer service skills.
  • Must be able to maintain a high degree of confidentiality.

What's in this for you?

  • Pay rate starting at $25.00/hr. plus overtime as needed!
  • Weekly Pay – you receive a paycheck every week
  • Business casual office environment at a corporation.
  • Comprehensive benefits – medical, dental, vision, options available
  • For more information, apply today or ask a recruiter!

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

  • Apply with Adecco

Reference number US_EN_99_021796_1245054