A/R Collections Analyst

  • Location
    Hauppauge, New York
  • Job type
    Direct Hire
  • Category
    Accounting & Finance - Accounts Receivable

In this collections role, you will work with our customers, sales reps, and management to resolve open receivables aged 91+ days. Analyzing the root cause for payment delays and meeting with the clients to expedite payment are paramount in this role. In addition, reporting on the weekly progress and assisting with AIA Construction billing are key responsibilities. You will perform the following duties.


Reporting

Accurate and timely preparation of accounts receivable, delinquency and aging reports to ensure invoices are being collected timely to reduce the 91+ receivables.
Develop spreadsheets and reports for presentation and analysis of accounts receivable aged balances. Determine accuracy of information in accounts receivable system and identify trends that may impact cash flow.
Provide a forecast on weekly payments.
Research and provide ad hoc reports as requested.
Identifying areas where reporting could be improved and assisting in the development of improved reports.

Collections

Contacting customers to resolve open balances on the 91+ receivables.
Ensuring complete and accurate interest calculations for delinquent customers.
Produce critical list reports for management review and possible submission to a collections agency or further legal action.
Respond to inquiries received from internal leadership, departments, outside attorneys, and auditors.
Follow-up communications to foster settlements and ensure ongoing payments over time.
Initiate, track and maintain all records/files associated with collection activities for each account to include negotiated payment schedules, telephone call documentation and collection letters in the Epicor system.

AIA Construction Billing

Understand the AIA construction billing process and assist with completing waivers, certified payroll requests, and payment applications as necessary.
Assist with the AIA billing to ensure monthly deadline submissions are met.
Facilitating the collections of AIA contracts through timely responses to any customer inquiries.
Help document best AIA billing and collection practices to promote consistency in how we handle the various requests.

Account Analysis

Research discrepancies – may involve in-depth understanding of customer account history and past practices.
Diligently gather and analyze data from various sources (in-house databases, internet searches, social media, public records, etc.) to enable collections.
Conduct comparative analysis for monthly/quarterly/ annual reporting as requested.

Other Duties

Perform additional duties and projects as assigned by management.
Phone calls/letters to existing customers to establish positive, cooperative communications.
Follow-up communications to foster settlements and ensure ongoing payments over time.
Helping innovate within our department to grow our client’s business





Minimum three (3) years’ experience as a Financial Analyst, Collector, Research Analyst or Data Analyst required.
Finance experience with accounts receivable required.
Microsoft Office proficiency.
Experience with web based accounting systems; testing, and offline data capture.
Critical thinking capabilities and ability to work well under pressure and meet deadlines in a high volume environment; must have commitment to quality, process improvement and contributing to efficient operations.
Able to communicate well with collection attorneys and employers to request missing information, discuss balance due, and work through reconciling accounts.
Successful in dealing with customer and company personnel at all levels.
Excellent analytical skills, organization and attention to numerical detail and financial information.
Must meet performance standards including attendance and punctuality.
A firm understanding of the basic purchasing terms and contracts.
Ability to multi-task.
Very proactive work ethic.
Confidence and maturity to enforce company policies.

  • Apply with Adecco

Reference number US_EN_2_022924_136768