Bookkeeper/Admin Associate

  • Location
    Saint Helena, California
  • Job type
    Contract/Temp to Hire
  • Salary
    $ 22 - $ 28 / Hour
  • Category
    Office, Clerical & Administrative - Administrative Assistant

Role Title: Bookkeeper/Administrative Assistant
Department: Finance and Accounting Location: Confidental Napa location
Classification Non-exempt Category Full-time
Purpose
Responsible for handling the fundamental aspects of the Client financial recordkeeping, including recording financial transactions, managing accounts payable and receivable, reconciling bank statements, and inventory support. Provide administrative support to the office, GM and VP Sales and Marketing.
Key relationships
Internal: Finance Manager, Director of DTC, Events Coordinator, Wine Educators, VP Sales and Marketing, GM-Technical Director, Winemaker
External: SMV Wine Club members and Estate guests
Key responsibilities and accountabilities
Bookkeeping
¿ Data entry in Sage and other accounting systems.
¿ Daily review and posting of cash receipts.
¿ Creating deposit tickets and taking to bank.
¿ Accounts payable/receivable.
¿ Wholesale P.O. management.
¿ Monthly bank reconciliations.
¿ Assist with physical inventory and entry/reconciliation in eCellar and Sage.
¿ Post office drop offs of outgoing mail for office.
¿ Act as backup for payroll processing as needed.
Administrative Support
¿ Provide administrative support to both the VP of Sales and Marketing and the General Manager. This includes but is not limited to; maintaining travel schedules, calendar management, expense report processing, correspondence and projects as needed.
¿ Primary point of contact for administrative office; welcome visitors, answer phones, grant access to visitors at front gate, receive and sort mail, order office supplies as needed.
¿ Provide administrative support for the corporate office as needed, including acting as liaison for departmental communication, coordinating visitors at Client site and supporting ownership and CEO as needed with special assignments/tasks.
¿ Wine compliance management. Ensure updated licensing is kept on file. Obtain COLAs for wine labels from TTB.
¿ Responsible for handling samples to outside sales, including coordination of shipping and processing of invoices.
¿ Trade events coordination. This includes coordinating wine shipments, scheduling travel needs for those attending trade events, completing necessary paperwork to register Client etc.
¿ Create summary of notes from manager meetings and other business meetings.
Core competencies
¿ Organization: Focused on systems and procedures, recordkeeping, planning, and careful organization of activities, tasks and projects that require accuracy.
¿ Initiative: Identifying what needs to be done and doing it before being asked or before the situation requires it.
¿ Thoroughness: Ensuring that one's own and others' work and information are complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled.
Traits
¿ Energetic self-starter who has demonstrated an ability to communicate and work in a matrix environment.
¿ Ability to efficiently problem solve independently and prioritize.
¿ Strong time management, ability to effectively prioritize and follow through on tasks.
¿ Analytical thinking and mathematically inclined.
Qualifications & Physical Requirements
¿ At least 5 years of bookkeeping and administrative support experience.
¿ Working knowledge of manual and automated accounting systems.
¿ Ability to sit for long periods of time.
¿ Professional communication skills, written and verbal.
¿ Experience with defining problems, collecting data, establishing facts and drawing valid conclusions.


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Reference number US_EN_99_025123_11894331