Document Specialist

  • Location
    San Francisco, California
  • Job type
    Direct Hire
  • Category
    Office, Clerical & Administrative - Secretarial

The Document Specialist creates client documents through initial keying, revising, formatting, converting
and producing various legal documents. Document creation through transcription of audio and digital
dictation. Operates computer equipment to produce consistently high quality work product in an accurate
and timely manner.
Responsibilities:
 Using standard desktop applications and other specialized Document Services applications, creates
and/or revises work product
 Spell checks, proofreads and/or cross-checks documents to ensure accuracy and completeness;
 Using conversion applications, converts documents to and from the standard format for customers;
 Electronically transfers and receives documents to and from clients and customers;
 Assists customers with questions or problems via email, telephone or remote computer access;
 Participates in ongoing intra-department training in all Document Services applications in order to
develop necessary specialized and advanced skills required to support the department’s needs;
 Maintains up-to-date knowledge of specialized applications and upgrades in order to achieve maximum
efficiency and productivity with the Document Services applications;
 Assumes responsibility for maintaining the highest level of confidentiality of all records and files;
 Logs job requests and tasks; assigns job numbers and evaluation surveys; enters costs associated
with department services and waiting time; and maintains related statistical data;
 Assumes additional responsibilities as required.



Qualifications:
 Associate's Degree, Secretarial Degree or equivalent technical knowledge/experience;
 2-5 years’ experience in a legal document production environment and/or legal secretarial experience
 Familiarity with legal terminology and law firm environment required;
 Thorough knowledge of Windows-based computer software applications including Excel; Word and
PowerPoint; and document management systems
 Excellent skills in spelling, grammar, punctuation, sentence structure and proofreading;
 Ability to organize and prioritize multiple assignments, use initiative and judgment to accomplish results,
work under pressure and produce extremely accurate and detailed work within established timeframe
and quality standards;
 Strong communications, interpersonal, teamwork and customer service skills and ability to interact
effectively and professionally with all levels of management, staff and a variety of external entities
including clients and prospective clients of Epiq; and

  • Apply with Adecco

Reference number US_EN_2_027647_136402