Documentation Control Specialist eManuals SharePoint required

Adecco is currently assisting a local client in their search to fill a Documentation Specialist role in Spring, TX!

**Must be eligible to work for any employer in the U.S. without sponsorship / no corp to corp or 3rd party contracting arrangement / Adecco W2 only.

Job Title: Documentation Specialist
Location: Spring, TX
Start Date: 9/6/2018
Duration: 12/31/2018


Responsible for all aspects of document control within assigned project scope.

• Implement the Information Management Plan, and supporting document control procedures
• Comply with Company Records Management Program
• Comprehend and enforce the Information
Management sections of Project Plans, Contract Coordination Procedures, and
Purchase Orders
• Perform quality checks on Engineering and Supplier deliverables
(Doc number, title, revision, date etc.) comply with project requirements. Report
deficiencies to Information Management Lead
• Confirm existence and ensure
suitability as well as accuracy of Master Document Registers (MDRs), Supplier Master
Document Registers (SMDRs), and Document Distribution Matrixes (DDMs) and
upgrade and maintain as required to meet project document management needs
• Ensure contractor and supplier documentation deliverables meet contract requirements
by performing quality checks for compliance, and initiating corrective actions and report
deficiencies to Information Management Lead
• Report progress on completion of
deliverables, issue look ahead, and overdue reports
• Actively participate in project meetings and anticipate information management needs
• Prepare training materials and conduct project Information Management workshops with the Project Team (PT)
• Train clerical staff in handling of Contractor, Supplier and PT generated documentation
in accordance with overall Information Management Plan and supporting project procedures
• Routinely conduct gap analysis of Contractor Document Control
Procedures against Company requirements, document results, and make
recommendations for upgrades
• Identify differences between Contractor's Electronic Document Management System (EDMS) and Company EDMS (UDOCS), and share results with Project Information Management Lead and Common Skill Center
• Conduct quarterly assessments of Contractor's Document Control processes; document results, and raise concerns to Project Information Management Lead
• Validate Contractor provided deliverables and associated MDR/SMDR metadata to support data transfer to Company EDMS
• Support Company Documents For Operations (DFO) Coordinator and Project Information Management Lead as required
• Drives and promotes capital efficiency on stewarded projects


• Strong written communication skills including proven ability to create procedures and presentations as
well as routine interactions with Project teams • Working knowledge of Information
Management requirements across all project phases
• Working knowledge of Electronic Document Management Systems (EDMS)
• High proficiency in Document Control IT tools, databases, and administrative procedures
• University degree is desirable with preference for technical disciplines
• 5+ years industry working experience in areas of operations and/or project technical support, including working
experience with document management, and IT systems and tools
Excellent Working Knowledge of MS Word
• Relative and Absolute Linking
• Bookmarking and Linking to Bookmarks
• Using and Applying Styles • Creating Tables of Contents/Figures/Tables, etc.
• Working with Different Headers, Footers, and Sections in one document
• Knowledge of Page and Section Breaks
• Knowledge of Captions and Cross-References
• Knowledge of Paragraph Options (Keep with next, Keep lines together, etc.) Basic SharePoint Skills (Uploading to SharePoint)
• Using SharePoint Workflows Basic Excel Skills (Updating a Spreadsheet) Basic PDF Skills
• Creating a PDF from a Word Document Good Teamwork and Interpersonal Skills
Organizational knowledge of the Engineering & Projects Departments

Scope of work:

Complete the document transition from heritage e-Pub software, where various
manuals were stored, to the newly created e-Manuals website. The e-Manuals website
is a SharePoint based site that will store all the manuals in Word and pdf format
compared to the html based formatting that was used in e-Pub. This new platform will
enable manuals to be updated more efficiently while also providing user tools to
provide feedback and edits to each manual more seamlessly.
• Convert and migrate the old manuals to Word and pdf formats
• Work with the technical authors to make changes and edits
• Steward progress to ensure project deadlines are met
• Integrate into the e-Manuals Team to solve problems & trouble shoot SharePoint issues

**Successful completion of a full background check, drug screening, employment and education verification required upon offer.

How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to

If you have any questions surrounding the application process, please feel free to reach out to: Melody Meyer - You can chat with me Live at

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Reference number US_EN_2_022862_406109