• Location
    Ontario, New York
  • Job type
    Direct Hire
  • Salary
    $ 40000 - $ 50000 / Year
  • Category
    Office, Clerical & Administrative - Buyer / Purchasing

To work with the project managers and estimators to ensure that each project is purchased at a better cost then it was estimated at, and that materials get to the job site when needed and in the most cost effective manner.

To work with the accounting department to ensure that invoices are paid timely and correctly.

To work with the warehouse to coordinate material orders, deliveries and tools to be purchased and repaired.

•Working hours from 7:30 to 4:00 to help support foreman in field
•Working with the project managers to purchase major equipment for a project
•Purchase daily material at the best possible price
•Track orders to ensure timely shipment and delivery
•Review outstanding purchase orders to see that they are being filled in a timely manner
•Keep log on all packages showing approved material and status of shipments and receiving
•Writing change orders to purchase orders as necessary
•Correcting shortages, overages, damaged material and invoice discrepancies with suppliers
•Expedite all equipment and material from placing orders to arrival on jobsite.
•Work with foreman on a daily basis to coordinate material requirements as needed.
•Problem-solve and help with invoices that come in with the pricing discrepancies or receiving issues
•Assist the administrative assistant with Operation and Maintenance Manuals at the closeout of the project
•Material returns from projects. Write up request and send to vendor requesting RGA, once material is approved for return, coordinate with shop on how materials will be returned and write up all necessary paper work, including change to original purchase orders.
•Purchase stock for warehouse. Verify items needed with warehouse supervisor. Obtain approval for inventory orders over $5,000 with the President or V.P.
•Maintain electronic and hard copy filing system

Data Entry Responsibilities:

•Type daily POs in Timberline & help review for accuracy
•Give purchasing copies of invoices to investigate discrepancies with pricing, freight, credits and to track package and subcontracts
•Creating and Receiving all package PO’s in Timberline

Proficiencies in:
•Good organizational skills
•Timberline – Accounting Software or similar programs
•PDF editing and creation
•Electronic file storage
•Internet research

Must have a HSD or GED; associates degree in accounting, or business preferred


  • Apply with Adecco

Reference number US_EN_1_025313_11809110