Electronic and Document Management

  • Location
    Kalamazoo, Michigan
  • Job type
  • Salary
    $ 14 - $ 15 / Hour
  • Category
    Office, Clerical & Administrative

Actual Job Title: Electronic and Document Management Assistant


Summary: This position will be a technical support role in both the document management and electronic data teams working primarily within those teams but also with many different project teams and functions across the organization.


Preferred Qualifications:

  • Substantial working knowledge and experience with electronic and hard-copy document management in a corporate setting, preferably where high volumes of internally-created documentation are managed. This includes experience in environments that utilize template-based document authoring, document review and approval workflows, document library management, and document metadata tagging and archival.
  • Strong computer skills that include - Microsoft Office Suite skills; Excel, Word, PowerPoint, SharePoint, Outlook - Web Browsers: IE, Google Chrome, and Safari. - Adobe Acrobat - Cisco
  • Strong Adobe Acrobat skills and experience in PDF rendering, bookmarking, pagination, page merging and extraction
  • Experience managing electronic documents/data and general knowledge of electronic document/data management concepts and best practices.
  • Proven ability to perform complex electronic library searches using advanced query techniques.
  • Strong organizational skills and attention to detail
  • High accuracy rate with respect to assigned tasks.
  • Strong time management and multi-tasking abilities.
  • Ability to spend prolonged periods of time working with computer systems
  • Ability to develop and maintain effective, trusting work and customer relationships
  • Superior written and verbal communication skills and listening skills.

The following qualifications are desirable but not mandatory:

- Experience with electronic data capture systems

- Regulatory document submission assembly and publishing experience within a pharmaceutical or other highly-regulated environment is desirable

- Experience with animal health and/or clinical research studies



Document Management:

  • Upload electronic documents and respective metadata into electronic document management systems.
  • Visually identify and record pre-defined metadata values from electronic document headers and abstracts. Metadata values may be recorded into Microsoft Excel spreadsheets and/or into an electronic document management and/or hard-copy indexing system.
  • Perform simple to complex electronic library searches.
  • Perform cataloging and retrieval of hard-copy documents managed within a physical file room or document library.
  • Perform page merges/extractions using existing PDF documents to create new documents in preparation for further processing and filing.
  • Assist with the scanning of paper documents into electronic (PDF) format in preparation for further processing and filing.
  • May assist with the compilation and processing of electronic regulatory submission documents Electronic Data Management:
  • Perform administrative functions for the team that include manage team calendars and shared email inbox in Outlook, prepare meeting agendas/minutes
  • Maintain Electronic Data Capture (EDC) Tracking System.
  • Manage user administration
  • Request and archive EDC studies
  • Document procedures, including creation of reports and metrics
  • Archive electronic study documents and data in shared areas and/or portable storage devices (i.e. CDs, USB drives, etc.)

To apply, please go to www.adeccousa.com and email a copy of your resume to darren.britton@adeccona.com.  For questions, please call or text 269-359-0637

  • Apply with Adecco

Reference number US_EN_99_028082_11922231