Event Coordinator

  • Location
    Mountain View, California
  • Job type
  • Salary
    $ 30 - $ 37 / Hour
  • Category
    Information Technology

This opportunity with "The World's Largest Search Engine" draws on a 20-year history of building products, platforms, and services that help people and businesses grow. Through this, we aim to help everyone across America – those who make up the workforce of today and the students who will drive the workforce of tomorrow – access the best of our training and tools to grow their skills, careers, and businesses. The ideal candidate for this role will be creative, thrive under pressure, love to travel, and have a passion for event logistics and execution. 

* Supporting our highest profile events in the US, including but not limited to press conferences, trainings, launch events, and experiential initiatives. 
* Venue management, budget management, promotions and other event-related marketing responsibilities. 
* Work with our travel agency to secure staff hotel blocks for each tour stop. This includes doing initial research, working with them on negotiations, finalizing details and getting contracts signed. 
* Research & book team meals and activities for each tour stop (1-2 evening meals/activities per event). This includes doing initial research, contacting venues, finalizing details and getting contracts signed. 
* Oversee Volunteer travel with our travel agency. This includes sending out email communications to confirmed staffers, ensuring all staff is booked by deadlines and tracking the hotel room block to ensure we hit our attrition cap. 
* Handle onsite transportation management. 
* Manage multiple simultaneous event surveys which helps measure the program for effectiveness. This includes conducting post-event reporting and analysis, and sharing learnings with the team. 
* Coordinate print and promotional swag orders with print vendor for each tour stop. 
* Create and manage internal comms processes for each event. 
* Manage external FAQs from our email help alias. 

Top 3 Daily Responsibilities: 
* Event pre-production activities. 
* Oversee onsite management of event. 
* Follow up on post event reconciliation, including metrics tracking. 

Required Skills: 
* BA/BS degree required (any Field with at least 3 years of experience in an event planning role. 
* Ability to work in a fast-paced, high-pressure, high-growth environment. 
* Must be willing to travel and work long, flexible hours. 
* The role requires traveling to 15-25 domestic events per year. 
* Must be self-motivated, articulate, and possess excellent verbal, written communications and strong interpersonal skills. 

Nice to Haves: 
* Budget management, negotiation, organizational, and presentation skills a plus. 
* Prior experience specifically in Corporate event planning would be a plus.


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Reference number US_EN_99_025107_11883417