Executive Admin Assistant

  • Location
    Phoenix, Arizona
  • Job type
    Contract/Temp to Hire
  • Salary
    $ 20 - $ 23 / Hour
  • Category
    Office, Clerical & Administrative - Administrative Assistant

In this role, you will provide support for calendaring, travel, expenses, along with management and oversight of special projects, as needed. To perform these tasks effectively, you will be expected to become familiar with the products, people, and organizational dynamics within Public Sector Services. You will be expected to understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs from the Director. 

● Calendar Management: Manages Director’s calendar by prioritizing schedules and meetings. 
● Meeting Planning and Organizations: Assists Director in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (WebEx, TP) based on participant needs, and all other meeting logistics. 
● Correspondence/Approvals: Supports Director by acting as a proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure proper disposition. 
● Travel: Responsible for making travel arrangements for the principal. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses. 
● Special Projects: Provides analytical support to assist Executive on special projects. Researches issues, analyze problems, compiles data, and prepares reports. 

In addition to the general administrative duties of an Administrative Assistant, daily tasks are carried out at a higher level of complexity. This includes researching issues, analyzing problems, determining approaches, compiling data and preparing reports. 

Who You'll Work With 
You are a professional business partner (think beyond the calendar) with a strong work ethic to provide support to Public Sector Services leaders in a fast-paced, dynamic environment. You are a dedicated, strategic thinker who is adaptable to change. Confidentiality is crucial. You have experience providing support at the executive level. You take initiative, can handle a full desk with ease and thrive in a busy environment. 

Who You Are 
Minimum Qualifications 
● 6+ years’ experience in an administrative environment. A minimum of two years of experience supporting a principal who was at the Director level and above. 
● Great attention to detail and the maturity to handle confidential information is a must. 
● Advanced knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint. 

 

Desired Skills 
• Past work experience in the high-tech industry is desired; prior Cisco experience preferred. 
* Project Management skills a must for this role. 
• Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients. 
• Collaborative style, with excellent teamwork. 
• Champions improvements. Solves problems and makes decisions. Demonstrates leadership. 
• Works in an organized and disciplined manner. Very detail-oriented. Proactive by nature. 
• Advanced desktop calendar management program experience. 
• Teamwork attitude a must! 
BA/BS preferred 
• Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint. Ideally Mac and Mac MS Office experience as well. 
• Expert in planning meetings and coordinating travel. 
• Ability to navigate web and email at high competency knowledge. 
• Ability to prioritize and multi-task. 
• Excellent verbal and written interpersonal skills including the ability to communicate with all levels of Executive/Senior staff and Partners. 
• Works in an organized and disciplined manner. Detail oriented. 
• Daily presence in the Herndon office. 
• Desire to learn and take on new challenges. 
• Desire enjoy work and seek happiness in delivering successful outcomes

 



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Reference number US_EN_99_027950_11779036