Executive Admin

Adecco is assisting local client recruiting for Executive Assistant job in Everett, WA. The Executive Assistant job is a temporary to hire opportunity with our client.

The Executive Assistant will be a gatekeeper of the Executive’s time, schedule, and information.  The ideal candidate must be proactive with excellent problem solving and judgment skills and the ability to think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively.

Responsibilities for Executive Assistant job include but are not limited to:

  • Maximize Executive's efficiency and priorities including booking appointments, managing to-do and maintaining frequently changing calendar through Outlook. Make sure the executive's day is organized and productive.
  • Coordinate all aspects of executive level appointments, meetings, receptions and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc.
  • Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.).
  • Prepare Executive for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials and prepare briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made.
  • Create and/or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using Power Point or other software programs.
  • Serve as gatekeeper of the Executive's time, schedules, and information while maintaining a courteous manner.
  • Prepare, reconcile, and track expense reports.
  • Partner with the Executive team and other Executive Assistants to create a seamless support environment.

Candidates must meet the following requirements to be considered for Executive Assistant- Legal role:

  • 5+ years of previous experience supporting senior executives.
  • Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint.
  • Detailed planning, time management, and organizational skills.
  •  Exceptional written, verbal, and interpersonal communication skills.
  • Understands and meets deadlines and time sensitive issues in a fast-paced environment.
  • Builds relationships with assistant community as well as with internal/external leaders and other team members.
  • Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership.
  • Quickly learns and adopts new technologies.
  • Able to change direction as needed and perform with unanticipated interruptions or pressures.
  • Collaborative, team player; willing to jump in and do the work needing to be done.
  • Associate or Bachelor’s degree preferred.

  • Apply with Adecco

Reference number US_EN_99_023517_11958619