Executive Admin - Jr BSA

  • Location
    New York , New York
  • Category
    Office, Clerical & Administrative - Administrative Assistant
  • Job type
    Contract/Temporary


Adecco is currently assisting a local premier financial services client in their search for

Executive Business Administrator - Jr Business Systems Analyst
New York City 10166

Apply now if you meet the specific qualifications listed below!

W2 Contract: 6 months
New York City 10166
Pay Rate: DOE

Job Details:

Hybrid Role requiring heavy ADMINISTRATIVE work along with an ANALYST function.

The role is within an IT/Application Development department, supporting Legal Affairs, Global Compliance and Corporate Real Estate. Primarily responsible supporting our client's Assistant Vice President(AVP), as well as, supporting three additional
project managers.

The successful candidiate will be looking to transition into Junior Business Systems Analyst position but be comfortable with Administrative work and take on additional tasks geared toward the Jr. BSA role. You must have a keen eye for detail (written communication: spelling, grammar, punctuation, formatting); positive attitude; be a team player, able to receive and apply feedback/guidance on tasks from multiple project leads. Proven Excel, (including pivot tables, consolidation of workbooks and simple formulas) and Powerpoint skills to create various project overviews, timelines, updates as well as SharePoint experience (managing document repository). There will be Heavy Outlook Calendar Management - Meeting Minutes (documenting meeting notes and action items, scheduling follow up calls, tracking action items/issues log activities.


Responsibilities:


Heavy calendar management including conference room reservations and catering
Attend meetings with AVP & Project Leads to document meeting minutes
Create and track action items based on meetings attended with AVP & Project Leads
Drafting and/or editing templates, dashboards and correspondence - heavy use of Excel for project dashboards, resource planning (including pivot table)
On-boarding new employees and consultants
Creating tickets with Help Desk for laptop issues or for general IT related issues
Ad-hoc project-related tasks
Develop PowerPoint Slides to support Project Leads - heavy use of Powerpoint for project overviews, timelines, updates
Assist with Business Requirements Gathering Sessions
Assist and help coordinate on Project Risks & mitigation plan
Consolidate Project Status reports for weekly Team Meetings
Maintain Asset inventory (Laptops, iPad's & iPhones)
Acts as a liaison between AVP and rest of the team and business stakeholders
Assist as needed in other Admin related activities within the organization



Requirements:

Excellent verbal and written communication skills
High school or higher educational background and/or related experience
Computer knowledgeable with proven experience with Microsoft Outlook, Excel and PowerPoint
SharePoint experience
Previous experience assisting high senior level management
Must work well under pressure
Exceptional time management skills; able to multi-task and prioritize tasks
Highly organized and confident working independently on tight deadlines


How to Apply: Click on “Apply Now” to be considered for this position or other opportunities with Adecco.

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed below. For other opportunities available at Adecco go to www.adeccousa.com.

If you have any questions surrounding the application process, please reach out to: Patti Landay with your resume detailing your qualifications for this role patricia.landay@adeccona.com.

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include 401(k)and Insurance Benefit Plans.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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Reference number US_EN_2_022862_397773