Executive Administrative Assistant

  • Location
    Wakefield, Massachusetts
  • Job type
  • Category
    Office, Clerical & Administrative - Administrative Assistant

Adecco is currently assisting a local client in their search to fill an Executive Administrative Assistant job in Wakefield, MA! If you would like to pursue a great opportunity and enjoy working for a fast paced company, then Apply Now if you meet the qualifications listed below!

You can chat with me instantly about this opportunity at https://flashrecruit.com/user/KristinKaiser

Executive Administrative Assistant

Provide administrative assistance to executives in the Optum office in Wakefield, MA. Primary responsibilities include calendar management, coordinating extensive travel, financial and budget analysis, On/Off-boarding of team members, managing email and phone communication and assisting with analysis projects as needed and appropriate.

Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts with little guidance; make judgments and recommendations to ensure smooth day-to-day engagements.
Work in a professional and focused manner to schedule internal and external meetings.
Ensure materials are prepared and distributed prior to meetings.
Provide complex travel arrangements, including airline, car service and hotel accommodations. Become familiar with the specific, detailed needs and preferences of executive; create consistent travel itinerary for reference and be available during travel times to quickly address any last minute changes, updates or cancellations.
Administer correspondence, manage incoming calls, and prioritize phone messages, emails and mail. Handle all calls and visitors with grace, sophistication and professionalism, ensuring a professional, responsive and effective experience for customers, key relationship partners and internal stakeholders.
Keep executive apprised of last minute requests and changes.
Prepare for meetings including location, scheduling teleconference services and ordering meals (if required).
Accurately track and report expenses by managing credit cards and receipts. Process and submit receipts accurately and on schedule.
Provide analysis of financial results to budget and forecasts.
Provide on and off boarding support to Quality team.
Maintain confidentiality and use a high degree of discretion.
Develop and maintain productive working relationships with other Executive Assistants.

Associate’s Degree; combination of relevant education and experience may be considered in lieu of degree. Bachelor’s degree preferred.
Self-starter with ability to work independently in satellite office with limited interaction.
Professional, executive level presence
Strong interpersonal, verbal and written communication skills.
Ability to be available on-demand, if needed, to quickly address any last minute emerging needs.
Demonstrates flexibility and agility.
Proven ability to work well under pressure and handle multiple tasks in an efficient and timely manner, and responsiveness to changing deadlines and priorities.
Requires the ability to multi task, respond to changing deadlines and priorities, and on-demand availability
Demonstrated ability to handle issues in a highly confidential and sensitive manner to achieve outstanding results.
Performs varied tasks to support executive requiring professionalism, judgment in problem solving and knowledge of policies, processes and procedures.
Proficient in Microsoft Office, Power Point, Outlook, Internet.

As for hours, there is some flexibility whether 8-5 with an hour lunch, 8:30 with a half hour, etc.

As for dress code - business.

As noted in the submission, office is in Wakefield MA

Adecco provides one of the most comprehensive benefits packages in the industry to contract employees.

Candidates interested in this Opportunity should apply IMMEDIATELY. DO NOT DELAY. Please click on the “Apply Now” button to fill out your application. If you have any questions, you can contact Kristin Kaiser at kristin.kaiser@adeccona.com or chat with me instantly at https://flashrecruit.com/user/KristinKaiser

***Applicants must be currently authorized to work in the United States on a full-time basis***

This position is being recruited for by Adecco’s Service Delivery Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above; however your resume must be received via the “apply now” button included within to be considered.

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group offers benefits including Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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Reference number US_EN_2_286200_400500