Executive Administrative Support

  • Location
    Newton, Massachusetts
  • Job type
  • Category
    Office, Clerical & Administrative - Administrative Assistant

POSITION: Exeutive Administrative Assistant Support
DURATION: 3+ month
Pay Rate: $20.00 per hour / Adecco W2

Work Schedule: 8:30am–4:30pm or 9:00am–5:00pm, M-F

Questions about this job? You can chat with me at https://flashrecruit.com/user/MelodyMeyer

Position Summary
Provides support to our client’s President’s Executive Assistant (EA) and is responsible for managing the President and executive team's administrative needs to ensure his/her time is effectively allocated and that he/she has the information and materials needed to advance priorities. Will also provide a comprehensive range of support services assisting the Executive Assistant to the Executive Team with:

Calendar, Travel & Expense Management (70%)
• Work in tandem with EA to schedule meetings and meeting requests.
• Travel planning and coordination
• Itinerary Creation
• Prepare weekly expense reports (American Express/Concur)
• Invoice and purchase order management (SAP)
Social Media (10%)
• Ideas for posting in internal Social Media: Chatter
Offsite meeting research/planning (10%)
• Plan retreats, off-sites, meetings, and other department-related projects and events.
• Plan & Organize team building activities for the teams rolling up to the executive, organize site visits, annual retreats and other internal activities and meetings
• Obtain competitive pricing.
Logistical and Administrative Support (10%)
• Primary assistance to Presidents Executive Assistant.
• Formatting PowerPoint presentations
• Coordinates meetings
• Interacting with senior leadership team members and their support staff.

• Associates Degree preferred or commensurate experience in an Administrative role required
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Outlook, and the Internet
• Strong written and verbal communications skills
• Strong project management skills preferred
• Ability to work well in a team environment across geographies
• Proven ability to independently manage many changing tasks simultaneously
• Ability to manage own and leaders’ priorities with minimal guidance
• Demonstrates superior conference call and meeting etiquette
• Builds and maintains excellent relationships with internal and external stakeholders
• Maintains punctual, regular and predictable attendance
• Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder
• Displays engaging interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness
• Demonstrate a high degree of customer service and relationship building abilities
• Ability to prioritize and to multi-task in a fast paced environment, manage several projects simultaneously, meet deadlines, and communicate potential conflicts to manager
• Ability to work independently as well as part of an extended, cross-functional team
• Ability to be an effective team member and display initiative and flexibility in team goal orientation in an ever changing environment
• Ability to be flexible and change with environment, industry, and business demands

How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to www.adeccousa.com.

If you have any questions surrounding the application process, please feel free to reach out to: Melody Meyer at melody.meyer@adeccona.com -

Questions about this job? You can chat with me Live at https://flashrecruit.com/user/MelodyMeyer

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

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Reference number US_EN_2_022862_401048