Executive Assistant

Adecco is assisting local clients in the fashion, financial and hospitality industries with their need to hire Executive Assistants for 6 months+ temporary or temp to permanent employment.

Job Description:

• Phone coverage and extensive diary management consisting of coordinating email and calendar as directed; Handling conference/meeting/event coordination; etc. Liaising with group heads and other high-profile individuals in helping to handle schedules
• Preparation and recording of all expense reports and reimbursements; understand and align with all policies, guidelines, and procedures for expense processing; complete monthly reconciliations of principal’s Amex statements, vendor invoices
• Confirming meetings to internal and external parties
• Arranging conference calls/video conference bookings
• Domestic and international travel planning/car booking/preparation of itineraries/Visa and passport applications as well as lead with roadshow coordinators in NY and London in accordance with IWM policy, expense guidelines.
• Preparing hard copy presentation materials and supporting documents for internal/external meetings
• Coordinate & ensure update of G&E log
• Onboard new professionals (set-up PC, phones, etc)
• Extensive client interaction
• Maintain various Distribution Lists
• Provide back-up admin support to group head’s admin
• Management of office supplies for group

 

 Essential skills and qualifications:
• Display professional demeanor at all times
• The ability to speak clearly and in a professional manner as this role requires speaking with both colleagues and clients in person, electronically, and over the phone.
• Strong administration, analytical skills, and attention to detail (low error rates e.g. spelling, etc.)
• Always go the extra step to deliver a consistent high level of work, no matter how big or small a task.
• Self-starter, self-motivated, and adapt to learning processes.
• True standout colleague that demonstrates a sound ability to work and communicate with associates and clients at all levels of seniority.
• Anticipate requirements and act on this accordingly.
• Display strong written and verbal analytical skills – you will be communicating directly with our key clients via email and telephone. Proofreading and spell checking are a requirement.
• Demonstrate good and thorough knowledge of Microsoft outlook/office.

Desired skills and qualifications:
• Experience in a related environment is strongly preferred.
• Prior experience working with/for senior-level officers is helpful.

If you meet the requirements for this Executive Assistant opening in NYC then click apply now.

  • Apply with Adecco

Reference number US_EN_99_170821_611045