Executive Assistant

Adecco is currently assisting a partnering client in their search to fill an Executive Assistant role in Austin, TX! Apply now if you meet the qualifications listed below!

POSITION: Executive Assistant
LOCATION: Austin, TX
DURATION: 4 months (contract)
HOURS: Monday thru Friday 8AM to 5PM
Pay Rate: 24.00 per hour

SUMMARY OF DAY TO DAY RESPONSIBILITIES:

You will:
• Manage the Sr. Director’s calendar extensively, including organizing internal and external meetings across multiple time zones & locations.
• Coordinate complex domestic and international itineraries & travel including booking flights & hotels
• Strive to deeply understand the team's goals, and work with the Sr. Director to ensure that their time is organized accordingly.
• Manage financial administration, e.g. processing POs & invoices.
• Event planning and coordination of team off-sites/events.
• Communicate with internal & external parties, while exhibiting the highest degree of professionalism.
• Assist in the preparation of presentation or meeting materials.
• Coordinate agenda and record meeting minutes for team staff meetings
• Ensure email lists, org charts and other administrative systems are regularly maintained and current.
• Inform the Sr. Director of employee updates and milestones (reviews, anniversaries etc.).
• Be involved in special or other ad-hoc projects as required
• Compile & edit briefing materials and synthesize this information into executive summaries with key business & communication insights.
• Work with the Austin EA team and onsite engagement committees to execute on local priorities & events.
• Exercise absolute discretion at all times.

You are:
• An experienced Exec Assistant with 5+ years’ experience in a technology organization supporting Senior Director / Director levels.
• An individual who seeks information beyond what is plainly presented to you, with an aim to understanding the Sr. Director’s goals & actively finding ways to be helpful in executing these goals.
• Enthusiastic and eager to help wherever you can, and do whatever it takes to ensure progress, while being friendly, collaborative and approachable.
• Exceptional with regards to organizational & analytical skills but have the ability to be creative in order to solve problems.
• Superb at communicating with great written and verbal communications skills with the ability of capturing complex concepts & conveying them in simple, meaningful language.
• Able to compile clear and concise briefing materials.
• Able to perform well in highly dynamic, high pressure, rapidly changing environment.
• Able to interact with senior level executives and all levels of the organization.
• Aware of maintaining confidentiality & the use of discretion.
• Self-directed, take initiative & proactive with excellent project management skills.
• Laser focused when it comes to attention to detail and accuracy. You exhibit flexibility, prioritization & the ability to multi-task.

• Probably has 3-10 years of experience and wants to get their foot in the door at a growing company like eBay
• Has knowledge of eBay, either as a seller or buyer
• Has worked effectively in an open, fast paced environment
• Supported several leaders simultaneously
• High energy while also being concise and articulate
• Flexibility – schedules / priorities change rapidly here

***Applicants must be currently authorized to work in the United States on a full-time basis. We’re unable sponsor applicants with the following work visas: H1B, H2B, E3, TN1***

How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.

RECRUITER: Once candidates have applied, resumes will be screened for review. I will reach out to you if are chosen for the next step in the application process. If you have any questions please feel free to reach out to:
Arielle Thurston
Email: Arielle.thurston@adeccona.com (preferred)

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume for review. For other opportunities available at Adecco go to www.adeccousa.com.

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

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Reference number US_EN_2_022862_406743