Executive Assistant

  • Location
    Dublin , Ca
  • Category
    Office, Clerical & Administrative - Administrative Assistant
  • Job type
    Contract/Temporary

Adecco is assisting a local client in recruiting for an organized Executive Assistant in Dublin. As an Executive Assistant you will support senior management, handle heavy calendaring, schedule meetings, and other administrative support. The ideal candidate is able to multi-task and has exceptional time management skills. If you meet the qualifications listed below and would like to find out more about the position, please Apply Now!

 

GENERAL PURPOSE: To provide varied and complex administrative assistance and project support to the SVP or SGVP.

 

ESSENTIAL FUNCTIONS:  

  • Exercise independent judgment and personal initiative in performing responsible and difficult technical, specialized, and complex administrative and secretarial work of a confidential nature. 
  • Manage the SVP or SGVP schedule and calendar; arrange meetings, conference calls and appointments.
  • Receive and screen communications to the SVP or SGVP, including telephone calls and e-mail messages, record messages or and provide assistance using independent judgment to determine those requiring priority attention; channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative.
  • Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention. Prepare for SVP or SGVP review. Log and route communications requiring action.
  •  Produce letters, reports, bulletins, memoranda and e-mail, including material of a confidential nature. Compose correspondence, reports, presentations, speeches, organization charts, rough drafts, transcription machine tapes or verbal instructions.
  • Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required. 

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

  • Proven experience working in a high-energy, demanding, multi-tasking environment; experience providing administrative and logistical support to a top executive; experience with scheduling, travel arrangements, financial reimbursements, communicating with senior level internal and external contacts; ability to shift priorities; superior organizational skills; advanced computer skills (Word, Excel, PowerPoint, Outlook, Visio), filing systems management, etc.
  • Communicate effectively with co-workers, senior level internal and external contacts and representatives of public and private organizations to exchange and convey information.
  • Organize own work, coordinating projects, setting priorities, meeting deadlines and following up on assignments with minimum direction.
  • College degree preferred.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled



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Reference number US_EN_99_020195_11674846