Executive Assistant

  • Location
    Duluth, Minnesota
  • Job type
    Contract/Temp to Hire
  • Category
    Office, Clerical & Administrative - Clerical

Adecco is currently assisting a local Non-Profit in their search to fill an Executive Assistant position in Duluth, MN. This is a fulltime, temporary-to-hire opportunity. As an Executive Assistant you will be responsible for performing managerial and administrative support to high level executives, and a variety of duties requiring independent analysis and judgment. Apply Now if you meet the qualifications listed below!

Responsibilities for this Executive Assistant position include:

  • Provide administrative assistance to the President and the Development Officer of the organization

  • Assist in the development process by creating and maintaining computerized records, including FIMS profiles, funds, and other tasks as determined by the supervisor

  • Prepare numerous development reports and records, grant applications, and grant reports and records

  • Monitor and create development record keeping and reporting, including pledge reminders, and to obtain and maintain reports required from donors, both individual and organizational

  • Prepare correspondence, reports, proposals, meeting notices, meeting agendas, meeting minutes, press releases, flyers, brochures, committee lists, and any other necessary documents

  • Enter and/or proof and process daily contributions to ensure that all donations are appropriately recorded and acknowledged, and to enter other computer data as necessary

  • Process financial documents, including outgoing checks, and other reports

  • Originate letters, memos, and other documents

  • Photocopy and scan meeting materials, reports, proposals, and any other necessary documents

  • Plan, schedule, and prepare for major events, meetings, and appointments, including the creation of donor materials and packets

  • Create and maintain filing systems as necessary, and to maintain office records and supplies

  • Handle a busy telephone system and graciously greet members of the public

  • Help and support volunteers and orient, train, and work closely with the Administrative Assistant

  • Handle the pressures of a busy, growing office

  • Develop, recommend, and implement policies and procedures for efficient office operation

  • Complete other tasks as assigned

  • Qualifications:

  • Ability to learn quickly and display critical thinking skills

  • Strong attention to detail; ability to perform multiple tasks with high level of accuracy

  • Strong communication skills, both written and oral

  • Ability to work independently and as a part of a team in a fast paced work environment

  • Excellent computer skills and experience: proficiency in MS Office products (excel, word, outlook), data base management experience, advanced personal
    computer skills including email, contacts, calendaring, database, mail merge

  • Proficiency with web-based data or content management systems (website CMS, development software) strongly preferred

  • Data entry skills with high level of accuracy

  • Strong organizational skills

  • Proven and demonstrated superior customer service skills

  • High school diploma with at least 5 years of relevant work experience in general office experience required; Bachelor's Degree and relevant work experience in philanthropy or the non-profit sector is strongly preferred

  • Executive Assistant and/or Development Assistant experience highly preferred

  • Project management skills and ability to demonstrate initiative and follow-up on an ongoing basis

  • High level of analytic skill, ability to identify and report on trends

  • Ability to deal with problems involving several concrete variables and standardized situations; ability to be solution-based

  • Excellent time management skills

  • Proven ability to take initiative, work independently and collaborate with cross functional team

  • Confident and courteous manner in frequent contacts with leaders of business and professional community

  • This is a fulltime position. Hours for this position will be 8:30 AM to 5:00 PM, with a half hour lunch, with occasional exceptions for events or training

    Adecco provides one of the most comprehensive benefits packages in the industry to contract workers.

    Click on Apply Now to be considered for this Executive Assistant position in Duluth, MN or you can visit our website www.adeccousa.com to search for other opportunities that are currently available.

    Equal Opportunity Employer Minorities/Women/Veterans/Disabled

    • Apply with Adecco

    Reference number US_EN_1_020956_11748679