Executive Assistant

Adecco is partnering with a large local company in Everett, WA find an exceptional, self-motivated, and versatile Executive Assistant. The ideal candidate must be proactive with excellent problem solving and judgment skills and the ability to think and plan ahead to handle multiple concurrent requests appropriately and manage time effectively. This exciting role requires attention to detail, ability to meet tight deadlines, great organizational skills, and integrity and professionalism in handling confidential information. Individual must demonstrate ability to accommodate flexible work schedule, based on the needs of the team.

Responsibilities :

  • Increase executive productivity through continuous process improvement suggestions.
  • Serve as gatekeeper of the Executive’s time, schedules, and information while maintaining a courteous manner. Must be able to maintain complete confidentiality regarding details of schedules and related information
  • Coordinate all aspects of the Executive’s expenses and travel, including domestic and international trips
  • Plan and coordinate meetings ranging from 2-4 people to 50+ people
  • Ensure that meeting are effectively planned and executed
  • Set-up video conferencing and other media technology as needed
  • Assist attendees with all logistics
  • Understand Executive’s needs and work to meet them.
  • Successful project management for assigned projects of various scale.

Recurring Responsibilities:

  • Work closely with staff to ensure other corporate administrative deadlines are met.
  • Produce PowerPoint presentations, Word documents, and Excel spreadsheets. Import Excel into Word and PowerPoint.
  • Communicate and coordinate early and clearly with other members of the team, and external contacts, to effectively plan schedules.
  • Anticipate potential schedule conflicts and proactively deal with them before they become issues.

Qualifications:

  • Previous experience providing support to senior executives.
  • Self-starter with high energy levels and strong flexibility.
  • Strong project management skills
  • Impeccable accuracy in formatting, spelling, grammar, and proofreading.
  • Must have excellent skills in the use of Microsoft Word, Excel, PowerPoint & Outlook software.

  • Apply with Adecco

Reference number US_EN_99_023517_351396