Executive Assistant II 32309 1

Adecco is currently assisting a partnering client in their search to fill an Executive Assistant position in Cambridge, MA

 
LOCATION: Cambridge, MA
SCHEDULE: Monday - Friday 8am - 5pm
DURATION: 6 month contract
PAY: $34 / hour
 
JOB SUMMARY:
 
This Executive Assistant will be supporting the VP of Alexa AI in Boston while the current EA is on leave. The length of the position will overlap the current EA's by two weeks before and after the leave to allow for a smooth transition. This individual will need to have at least 5 years' experience supporting a high level executive, preferable at a technology company. This individual will also be responsible for event and catering planning in BOS11 and be the seating coordinator for the building as well.
 
JOB DUTIES:
 

  • Management of calendar and scheduling to support teams in multiple locations
  • Manage domestic and international travel
  • Track and submit expense reports in timely manner
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
  • Act as a liaison for direct reports
  • Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
  • Take notes and track action items in staff meetings, follow up with team as needed
REQUIRED SKILLS
  • Experience scheduling meetings and managing calendars across multiple time zones
  • Strong organizational, communication, and problem solving skills
  • Experience planning international travel and coordinating meetings and events with participants traveling from other countries
  • High proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint
  • Bachelor’s degree or equivalent experience
 
PREFERRED SKILLS
  • Positive, proactive, and able to have fun at work and help others do the same
  • Grace under pressure and ability to work in an ambiguous environment
  • Sound judgment and flexibility in balancing competing priorities
  • Ability to take on increased responsibilities as the position advances
  • Ability to quickly learn organizational structure and the objectives of the team


TOP SKILLS REQUIRED
  • 5+ years experience as an Executive Assistant supporting a high level
  • 5+ executive and coordinating between multiple leaders
  • Intermediate MS Office (Outlook for Calendaring, PowerPoint, etc,) Travel booking, including international travel (an understanding of Visas is required)
 
 
SOFT SKILLS REQUIRED
  • Flexible, as each day is different
  • Positive personality
  • Able to deal with ambiguity
  • Self starter
  • Strong written and verbal communication
  • ***Applicants must be currently authorized to work in the United States on a full-time basis. We’re unable sponsor applicants with the following work visas:  H1B, H2B, E3, TN1**
  • How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco. 
     
    RECRUITER: Once candidates have applied, resumes will be screened for review. I will reach out to you if are chosen for the next step in the application process. If you have any questions please feel free to reach out to:
     
    Julie Bruce
    Email: julie.bruce@adeccona.com (preferred)
    Office: 631-844-7635
     
    IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume for review. For other opportunities available at Adecco go to www.adeccousa.com.
     
    The Adecco Group is a global leader in HR services.  Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world.  We offer employment opportunities at any stage in your professional career.  Contact us today to discuss available contract and direct hire positions.  Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.
     
    Equal Opportunity Employer Minorities/Women/Veterans/Disabled

  • Apply with Adecco

Reference number US_EN_99_022862_431080