Executive Assistant

New
  • Location
    Kirkland , Washington
  • Salary
    $20.00/Hour
  • Category
    Office, Clerical & Administrative - Administrative Assistant
  • Job type
    Contract/Temp to Hire

Executive Assistant for 8+ weeks assisting the engineering department.  

  1. Chief Engineer Responsibilities
  • Coordinates Chief Engineer documentation
  • Manages completion of monthly report
  • Manages completion of weekly status report
  • Organizational Charts
  • Travel arrangements / Corporate Plane / expense documentation
  • Manage daily calendar
  • Sends out all Delegation of Authority emails for Chief Engineer & ACE’s
  • Set up meetings:
    • Engineering Business Review
    • All Engineering Employee Meetings
  • Coordinates calls for Chief Engineer
  • Phone support
  • Pick up Wall Street Journal in mailroom every morning

 

  1. Assistant Chief Engineers / Direct Reports
  • Provide administrative support
  • Travel arrangements / expense documentation / Passport & Visa as needed
  • Set up meetings as needed / catering
  • Phone support

 

  1. Division Engineering Department
  • Administrator for 6 Week Engineering Rotation Program
    • Arrange all hotel / rental car needs
    • The Hampton Inn – work with Hotel Mgr
    • Assist with Apartment housing as needed
  • Manage all administrative needs for engineering department
    • Maintain office supplies
      1. Copy paper for printers 1, 2nd floor and Q2S Engineering
      2. Toner Cartridge fulfillment
    • Mail
    • Business Cards / Headsets / Nameplates
  • Assist other departments and divisions as needed
    • Business Cards / Headsets / Nameplates
  • Tollgate / webTime administrator
  • Notary (Kenworth Division)
  • Special Order all Ergonomic / VariDesks for employees (for all other dept’s as requested)
  • MX Engine Replacement coordinator
    • Order / Process all requests 
    • Communications with DSM/RSM’s
  • Administrator for MRO KW Division
    • Process all purchase requisitions / distribution to supplier and requestor
    • MRO SharePoint - Maintain and Upload all PO’s to site for Acctg
  • Support other departments when asked

 

  1. Division Product Planning/Program Management/R&D Center (Renton)
  • Provide administrative support
  • Send out Delegation of Authority email for Director(s)
  • Organizational Charts
  • Set up meetings as needed / catering
  • Travel arrangements / expense documentation
    • Passport / Visa as needed
  • Assist with Customer Service Council meetings
    • Meeting times / catering / gifts
    • Travel arrangements
  • Phone support

 

VI.       Warranty / Customer Service / Field Service Team (KW Division & Renton)

  • Provide administrative support
  • Organizational Charts
  • Business Cards
  • Travel arrangements / expense documentation as needed
  • Arrange customer lunches @ division and offsite
  • Safety Recall Letters
  • After Sales IOC Tracking
    • Log in/track and route IOCs needing approval
    • Update Dealernet website once IOCs all signed
  • Assist / set up for “Regional Field Service Meeting”
    • Hotel arrangements
    • Food & Beverage planning for event
    • Travel arrangements for attendees as needed
    • Field Service Calendar – weekly
    • Phone Support

 

VI.       Embedded Engineering (Renton)

  • Provide administrative support as needed
  • Send out Delegation of Authority for Assistant Chief Engineer
  • Travel for ACE – Joe Adams
  • Organizational Charts
  • Business Cards
  • Order / maintain office supplies / VariDesks

 

VII.      IT Department

  • Order IT equipment as needed

 

VIII.    Administration

  • When GM’s assistant is out of the office
    • Corporate Plane back up coordinator
    • Provide travel assistance as needed


  • Apply with Adecco

Reference number US_EN_99__11731392