Executive Assistant

  • Location
    Red Bank, New Jersey
  • Job type
    Contract/Temp to Hire
  • Salary
    $ 28 - $ 30 / Hour
  • Category
    Accounting & Finance - Insurance Operations

Adecco is urgently seeking an Executive Assistant to work for an insurance company located in Red Bank, NJ. This company will be moving to Edison, NJ. It is a contract to hire opportunity with a well-established, fast growing company. The Executive Administrative Assistant will support the VP of Claims and the executive team.


Job Responsibilities:

• Administers the Claim Appeal process by organizing the panelists, preparing all correspondence and communicating with insureds and claimants.
• Manages the pre and post documentation for the Special Issues Committee. 
• Provides administrative support to the Homeowner Unit.  This entails the monitoring of attendance, scheduling meetings, training and vendor appointments.  Additionally there are multiple reports and statistics that need to be produced.
• Responsible for maintaining Homeowner compliance records and the Vendor Management Program.
• Supports the Product department with processing Policy Certification Requests
• Handles all incoming Executive complaints for the Chief Claims Officer.  Provides a calming effect while extracting essential information for complaint resolution. Utilizes Claim systems to index and identify handling representative. Back up for the Department of Insurance complaints to assure timely handling and compliance.
• Interfaces with senior management, across organizations, internal and external customers, demonstrating considerable tact and diplomacy when answering calls takes ownership, resolving issue or routing caller appropriately for assistance.
• Assembles and reviews confidential information, prepares reports, manuals, agendas, and correspondence.
• Maintains attendance records, tracks occurrences and reports disability/FMLA absences to Human Resources.
• Ensures accurate and timely scheduling for internal and external meetings.
• Assists in the preparation of executive presentations.
• Orders directly from approved vendors to purchase equipment, supplies, repairs and service contracts, etc.
• Maintains department organization chart, FTE staff counts, weekly work condition report, etc. as assigned.
• Makes travel arrangements.
• Reviews and processes expense vouchers, tracks and reconciles expenses.  May assist in the development of the budget.
• Coordinate desk moves within the office and for new employees.
• Coordinates building issues with facilities, vendors and business partners.
• Works on special assignments as assigned by management.
• Other duties as assigned.

• Proficient working knowledge of Microsoft Office Suite products required
• High School Diploma
• 5 - 10 ten years related experience and/or training.
• Ability to anticipate, identify, and resolve issues
• Excellent communication and interpersonal skills


Hourly Rate: $28.00-30.00 per hour

Schedule: 37.5 hours per week, business hours


Adecco is an equal opportunity employer. Candidates will be eligible for benefits with Adecco after one week of employment. If you are interested, click Apply Now or call 732-530-3500!

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Reference number US_EN_99_028124_11860178