Executive Assistant

  • Location
    San Jose , California
  • Category
    Office, Clerical & Administrative - Administrative Assistant
  • Job type
    Direct Hire

Adecco Direct Hire is recruting on behalf of our esteemed client in San Jose, California for the position of Executive Assistant. Our client is offering an outstanding starting salary, great benefits, as well as relocation assistance for qualified candidates who would be interested in moving to San Jose. Qualified candidates for this opportunity will have at least 5 years of experience supporting high level executives in a fast-paced environment. A progressive, fun company culture, as well as the opportunity for advancement come with this opportunity! Please see a list of duties and responsibilities below:

Position Requirements:

This position requires the individual to exercise judgment and initiative, practice a high degree of flexibility, operate effectively in a fast moving environment and multi-task in order to get the job done
Handle details of a highly confidential and critical nature and maintain confidentiality
Calendar management responsibility for internal and external meetings–using insight, decision-making, and prioritization skills with regards to managing action items
Preparing and managing confidential information. Being privy to such sensitive information there is a need to maintain good practice with integrity and diplomacy
Planning/project management skills to coordinate employee/client events
Managing and reconciling expense reports and purchase requisition submissions
Providing back-up support for other members of the administrative team
Ability to interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors and visitors
Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills
Anticipate the needs of the executive’s team
Credibly and competently interact with other executive assistants and managers within/outside of the organization
Proficiently utilize MS Office applications; Word, Excel, PowerPoint and Outlook

Qualifications:

Bachelor's or Associates Degree in business related field is desired.
Minimum of 5 years of executive administrative experience.
Attention to detail
Ability to prioritize, adhere to deadlines and multi-task
Strong Technical skills: proficient in MS Office including Excel, PowerPoint and Outlook
Excellent communication skills; ability to prioritize, take direction, and work independently on projects.
Customer focused attitude is a must!
Ability to learn new technology, processes, and change directions quickly
Ability to be effective and efficient in a fast changing environment
Ability to handle confidential information with diplomacy and tact.
Compassionate. Excellent people skills
Desire and ability to positively influence the culture of the department and the company.
Ability to create and maintain effective relationships
Professionalism, attention to detail, and integrity
Possess excellent organizational and communication skills, be comfortable making decisions, and be comfortable working on initiatives that require confidentiality
Sense of humor, desire to have fun
Team Player!


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Reference number US_EN_2_027442_133274