Executive Secretary

  • Location
    Tampa, Florida
  • Job type
  • Category
    Office, Clerical & Administrative - Administrative Assistant

Adecco is currently assisting a local client in their search for a Senior Executive Secretary in Tampa, FL! Apply now if you meet the qualifications listed below!

Position: Executive Secretary – Tampa, FL
Length: 5+ months (W2contract)
Pay rate: $18.00 / hr.

Specific Duties

The executive assistant will provide temporary administrative support for 5 officers and other members of the Tax Department in the Tampa and Charlotte offices of Brighthouse Financial. The ideal candidate would have an outgoing personality, possess strong organizational skills, be detail oriented, and have a proven ability to document and prioritize incoming tasks and track and work effectively on multiple tasks for multiple requestors at varying levels of management.

Key Responsibilities:
• Scheduling and maintaining calendars including appointments and meetings
• Coordinating calendars of multiple individuals to avoid conflicts and find appropriate times and venues for meetings
• Meet with key management partners daily to strategically respond to meeting requests to minimize duplicate bookings
• Scheduling travel to/from business trips including airfare, hotels, car service, etc., and taking initiative to collect receipts and submit reimbursement requests
• Answering telephone calls, directing inquiries as appropriate, routing calls to appropriate party for prompt and efficient resolution
• Assisting in organizing documents and maintaining files, including various Committees’ records and materials
• Organizing meal ordering and deliveries during peak periods and for meetings
• Processing incoming mail to assure timely scanning and coding of correspondence including incoming checks
• Managing a wide range of administrative support tasks and providing general administrative assistance as necessary
• Update Tax Department shared calendar
• Review correspondence in shared mailbox and distribute to the appropriate individual for handling

Essential Business Experience and Technical Skills:
• 3+ years of administrative experience simultaneously supporting multiple individuals including off-site partners
• Demonstrated ability to prioritize and manage multiple assignments and follow through on issues promptly to meet deadlines
• Exemplary planning and organizational skills
• An aptitude for technology
• Ability to interact with and communicate effectively across all levels of the organization
• Strong capacity to manage own performance independently and effectively, exhibiting excellent time management, strong organization and detail orientation
• Ability to identify and articulate issues, research and offer solutions and the commitment/tenacity to follow-through to resolution
• Demonstrate tact, high level of integrity, capacity for discreetly handling sensitive and confidential information as well as the ability to maintain professionalism under pressure
• Highly collaborative, positive and team focused

How to Apply: Click on “Apply Now” to be considered for this position or any other opportunities with Adecco.

IMPORTANT: This position is being recruited for by Adecco’s National Recruitment Center, not your local Adecco Branch Office. To be considered for this position, you must use the “apply now” button to submit your resume. If you have questions about the position, you may contact the recruiter recruiting for this position listed above. For other opportunities available at Adecco go to www.adeccousa.com.
If you have any questions surrounding the application process, please feel free to reach out to Leonor Reyes at Leonor.Reyes@adeccona.com

The Adecco Group is a global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your professional career. Contact us today to discuss available contract and direct hire positions. Adecco Group provides one of the most comprehensive benefits packages in the industry to contract workers to include Holiday, 401(k), Insurance Benefit Plans and Service/Anniversary Bonus opportunities.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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Reference number US_EN_2_022862_404014