Facilities Management Administrator

  • Location
    Roseville , California
  • Salary
    $ 25 - $ 45
  • Category
    Industrial & Manufacturing - Maintenance / Facilities
  • Job type
    Contract/Temp to Hire

Adecco is assisting a local client in recruiting for a Facilities Management Administrator in Roseville, CA. This is for a temp-to-hire/permanent position. As a Facilities Administrator, you are responsible for providing general overall facilities management support services including continuous monitoring of facility. If you meet the qualifications listed below please Apply Now!

Responsibilities for this Facilities Management Administrator job include:

Description
The Facilities Management Administrator will work with internal and external managers to handle routine property management operations, including: procurement of supplies and services, issuing purchase orders, managing bid requests and service/construction contracts, and processing of accounts payable and accounts receivable. The Facilities Administrator reports to the Sr. Manager, Facilities.

Administrative Function
• Assist Facility Management Team with tactical planning for the team’s goals and objectives. This includes assisting other facilities in the ISS portfolio.
• Provide facility specific assistance to the project management team as needed or requested.
• Payroll processing.
• Facility permit administration.
• Billing preparation and review.
• Manage and maintain small facility management tasks as assigned.
• Coordinate special events in support of client or ISS.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.
• Assist with the coordination and scheduling of social events and logistics per the client.
• Process vendor’s quotes, create purchase orders and above base quotations, and process vendor invoices for payment by Accounts Payable if applicable.

Communication and Relationship Coordination
• Provide general overall facility management services including continuous monitoring of office/facility.
• Act as an interface with client, visitors and guests.
• Ensure appropriate follow up with customers.
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.

Compliance
• Properly and effectively administer and maintain all internal training systems.
• Assist with budgetary requests, analysis and reporting.
• Assist with researching, analyzing and reporting budget variances.
• Review SLA and help achieve KPI’s.
• Facility Permit Administration.
• Expense reporting for FM’s.
• Familiar with work order systems.
• Prepare monthly Governance reports for submission to the client.
• Any and all other duties and tasks assigned.

Qualifications:

Education / Training
• Associate’s degree in facilities management, building, business or other related field required.
• Bachelor’s degree preferred.

Years of Relevant Experience
• Five or more years’ experience with Facility or Property Administration.

Skills and Knowledge
• Superior customer service skills and orientation.
• Ability to maintain professionalism at all times under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficient in MS Office, and possess strong written, verbal and people skills.
• Strong organizational skills and collaborative style.

Other Abilities
• Must be proficient at creating and using Microsoft Excel Spreadsheets and, have the capability to customize administrative reports.
• Ability to use SAP and JD Edwards.
Adecco provides one of the most comprehensive benefits package in the industry to contract workers. Benefits are available to you as a contractor after one week of employment.

Click on Apply Now to be considered for this Facilities ManagementAdministrator job in Roseville, CA or any related opportunities with Adecco.


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Reference number US_EN_99__11730658