File Clerk Real Estate

 

TITLE: Law Clerk, Real Estate Law

 

GENERAL PURPOSE:

Responsible for maintaining the master (Property Development) Store files in a secured area, including the filing of all incoming documents and correspondence, and scanning and indexing all legal documents. Print execution sets of lease documents for execution by Ross Management. Notarize legal documents. Manage the off-site storage of Property Development documents. Assist and/or fill in for the RE Law administrative assistant in performing general office duties on an as needed basis.

 

ESSENTIAL FUNCTIONS:

  • Perform daily all filing in the master Store files maintained by Property Development and maintain the files in numerical order and secured manner. Scan all legal documents into the PD SiteLink system prior to filing, and generating an accurate, updated Index for the Store file. Check out (and keep track of) Store files to Property Development employees, and re-file upon their return. Maintain Property Management file inventory and account for missing files.
  • Prepare execution sets of documents to be executed by Ross Management, as needed.
  • Notarize legal documents generated in Property Development.
  • Prepare files that are required to be sent to off-site storage. Maintain storage log. Retrieve as needed.
  • Perform general office duties, as needed, as a “back up” for the RE Law administrative assistant, such as:
    • Open, date-stamp and distribute all incoming mail
    • Photocopying
    • Create new files
    • Prepare airbills for monthly Federal Express shipments
    • Assist as telephone backup during meetings and lunch hours
    • Various projects as required by department

 

QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:

  • Must be able to lift 25 pounds
  • Must be able to stand up to a maximum of 8 hours a day
  • Must have good telephone skills
  • Operate copier and fax machine
  • Basic computer skills, and ability to learn and use SiteLink system
 

  • Apply with Adecco

Reference number US_EN_99_025101_378855