HR Administrative Assistant

New

Adecco is assisting our client in the city of Vernon, CA. with identifying a HR Administrative Assistant to support their Human Resources and Payroll department. You will act as the first point of contact for HR-related queries from employees and external partners.

Your main administrative duties include administrative support to the HR/Payroll function (e.g., correspondence generation, record keeping, managing HR documents, file maintenance, updating internal databases, ADP entry). Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.  Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Ultimately, you should be able to ensure our HR and Payroll department supports our employees while conforming to labor laws.

Responsibilities

  • Scan all DC personnel records and file electronically
  • Organize and maintain personnel records
  • Employment Verification

•      Update internal databases (e.g. record sick, Leaves, I-9)

•      Prepare HR documents, like employment new hire packages, new hire guides, Term/ Leave, Benefits enrollment, Cobra packages.

  •  Create badges
  •  Review and Process insurance monthly billings
  • Conduct new employee orientations to ensure employees gain an understanding of benefits plans and enrollment provisions.
  • Support with annual open enrollments

•      Liaise with external partners, social event vendors, supply vendors

•      Update regular reports and presentations on HR metrics (e.g. turnover report, scorecard, attendance)

•      Answer employees general queries about HR-related issues

•      Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days, work schedules, TOR forms)

•      Report workers comp injuries, log incidents in HR database and send out work status report to leadership team

  •   Process reimbursement expenses
  • Sort DC Checks, Missing Time Punch Forms and Distribute to Managers
  • Log Absent/Sick Day Request Forms and provide to Payroll
  • Log voicemails from Fashion Nova DC employees
  • Review & Validate weekly Staffing Adecco Invoices and reports

 

Position Type/Expected Hours of Work

This is a full-time position, and days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. with some flexibility for business needs 

 

Requirements

  • High School Diploma or GED.
  • Excellent organizational skills, with an ability to prioritize important projects
  • Strong email and in-person communication skills
  • Microsoft office
  • Must be Bilingual

 

Preferred Education and Experience

  1. Experience administering employee benefits, including health, welfare and 401(k).
  2. Experience with HRIS and payroll systems.
  3. 6m-1yr of HR experience.

  • Apply with Adecco

Reference number US_EN_99_022813_11991962